Minutes

Seven Oaks Community Center, Inc.

Board Meeting, July 14, 2009

Regular meeting of the Board of Directors was called to order by President Earl Chinn at 10:02 a.m. in Rooms 3 & 4 at the Community Center, with welcome by the President followed by the Pledge of Allegiance. Present: Earl Chinn, Glen Vaughan, Richard Braun, Linda Lambson, Joni Hoffman, Elaine Jeter, and Manager Jerry Coats. A number of members also attended. A few moments of silence were observed in memory of director Joe DeCanio, who passed away on June 19, 2009.

V.I.P. Adjustment Bureau, represented by Jay Bernstein and Richard de Hart, presented an outline of their services to the board. Their services include collections and liens. A number of questions were answered.

Minutes of the Regular Meetings and Executive Sessions of May 12 and June 9, 2009, were approved as read (either at this meeting or at the June meeting when there was no quorum.)

Manager’s Report: Jerry Coats distributed copies of the proposed new Center rules, and asked board members to review them for approval at the August meeting. He reported that the Garden and Playgoers Clubs need financial assistance, and have asked if we might sponsor a “flea market” in the parking lot on November 7^th for their benefit. Jerry suggests a “volunteer appreciation” for early September, with food and tokens of appreciation. Jerry also reported that upgrading of irrigation is ongoing; water usage is less than last year. Planting in front of the building is complete, using donated plants. The horseshoe court is being upgraded, and this activity will be added as soon as it is complete. Budget has been completed. A service for Joe DeCanio will be on July 20, 2 p.m. at Rosecrans National Cemetery; afterward at around 4:15 the family will come to greet friends in the Community Center’s courtyard. RB United has grant money to help identify seniors needing disaster assistance. They will be collecting information in our area. Treasurer’s Report: Treasurer Richard Braun presented the 2009/10 budget. He commented on the strong balance sheet and the importance of separating current vs. capital expenses. Mrs. Jeter, seconded by Mrs. Hoffman, moved this budget be approved. Motion carried. Activities Liaison: Joni Hoffman has met with Naomi Golub with regard to a planned pizza party for the volunteers on September 1. Fall festival is still in planning stages for October 3; No date has yet been set for the Christmas party. Facilities Liaison: Glen Vaughan reported that inquiries about uses for the area south of the buildings were distributed with the S.O.N. with 85 replies. Water usage for a garden was an expressed concern, and was answered; there were other various questions about possible fees and other aspects. He moved that we notify those interested in the endeavor, mark off an appropriate area and let them plan and execute a garden commencing with next year’s growing season, effective January 1^st 2010, provided, of course, that there is sufficient interest, and that the Board of Directors would retain oversight. Elaine Jeter seconded this motion. After discussion, the motion passed, with Linda Lambson abstaining, and Richard Braun voting against the motion. Installation of a sauna has been proposed. Mr. Vaughan suggested that we seek input from the membership through the S.O.N. in order to assess interest in this project. Antennas for satellite television reception need some restrictions as to proper esthetic placement. Mr. Vaughan had written suggested procedures that would comply with Federal and State codes and regulations. These will be reviewed by the Architectural Committee, possibly added to their suggestions, and should be submitted for approval next month. Architectural Liaison: Linda Lambson reported that they had 2 new issues, 7 continuing old issues. 4 cases were closed, with 9 pending and approved. Three of these issues concerned satellite dish placement. Old Business: Since the June meeting was at 7:00 p.m., and had a good attendance, Richard Braun, seconded by Linda Lambson, moved that we continue with the plan, having a 7:00 p.m. meeting in September and December, with all other meetings in the morning at 10 a.m. Motion carried. New Business: V.I.P.: Glen Vaughan, with Joni Hoffman seconding, moved that we approve use of V.I.P.’s services, at the discretion of Manager Jerry Coats. Motion carried.Flea Market November 7: Elaine Jeter, with Richard Braun seconding, moved that we go forth with planning for this activity. Motion carried.Volunteer Recognition Day September 1^st 10:30 a.m. Richard Braun, second by Linda Lambson, moved that we approve this activity. Motion carried. Member Input: Mario Zanelli’s question about CC&R separation will be answered personally by Earl Chinn. Gene Wilson had thanks for removal of crow-infested trees at Rios and Bernardo Oaks Dr. Sue Wahl asked about replacement of Director Joe DeCanio; she was informed that the board was considering this in a closed session after this meeting. Electronic Mail: Glen Vaughan wants to propose rules for use of electronic communication at our next meeting. Adjournment was at 11:35 a.m., followed by an Executive Session. The next regular board meeting is scheduled for 10:00 a.m. on August 11, 2009 at the Community Center. Respectfully submitted,

M. Elaine Jeter, Secretary

MinutesSeven Oaks Community Center, Inc.

Board Meeting without quorum,

June 9, 2009

Regular meeting of the Board of Directors was called to order, with no quorum present, by Vice-President Glen Vaughan at 7:00 p.m. in Rooms 3 & 4 at the Community Center. Mr. Vaughan led in the Pledge of Allegiance. Present: Glen Vaughan, Richard Braun, Elaine Jeter, and Manager Jerry Coats. Excused: directors Joni Hoffman, Joe DeCanio, Linda Lambson, Earl Chinn. A number of members also attended.

No business could be transacted, due to lack of quorum, but the meeting proceeded.

Minutes of the Regular Meeting and Executive Session of May 12, 2009, were read. They were not approved due to lack of quorum. No corrections or additions were made.

Manager’s Report: Jerry Coats reported that the water survey results have been placed in director’s boxes. Recommendations are being followed with replacement of obsolete irrigation equipment. New planting continues on the south side, now finished on the north; thanks are expressed to the anonymous donor of these new plants. General sanding and repainting continues where needed. Budget for 2009/2010 will ready in July – awaiting figures from outside vendors.

Burglaries and attempted break-ins have been reported on Calle de Maria and Callado; a flyer warning residents in this area has been distributed. Locking doors and using outside lighting is important. Warnings have been placed in the S.O.N. as well.

Treasurer’s Report: Richard Braun will present the budget at the July meeting. The “Reserve Study” has just been accomplished; we expect to have approximately 56% funding ($214,000) at the end of September, 2009. Mr. Braun noted that our association is in excellent financial shape, considering that our Center facility was built in 1962. The monthly financial statements show a strong balance sheet, and also show that we are keeping close to the budget on our operating statement.

Facilities Liaison: Glen Vaughan reported that due to his pneumonia he was unable to have a survey sheet sent out with the June S.O.N., but that sheet will be in the July issue. He has already received some suggestions on how to use the area south of the building; current use includes croquet and badminton.

Architectural Committee: Jack McKenzie, Chm., reported that they have approved 5 modification requests, with one pending. He reminded the group that all complaints remain anonymous, and are reviewed carefully by the committee. The policy on Satellite Dish placement has been submitted to the board, and will be voted on at the next meeting when there is a quorum present.

Ad Hoc Committee on Delinquent Assessments: Elaine Jeter reported that the items that were turned back to the attorney now have liens in place; we have instituted one small claims action in an appropriate situation; collection has been accomplished in several cases. There is also one case that may be turned over to a collection agency.

Member Input:

Mario Zanelli asked about CC&R changes – Earl Chinn, who was absent, is the person working on this, and will report when he and the association presidents have final recommendations.

Sue Wahl kindly thanked the board for its cooperative attitude. She asked if Jerry knows if the police have increased their surveillance in the area.

Verdelle Kruger asked if there could be a doorstop for the outside door, which would help with temperature control in the activity area. Jerry will take care of this.

Meeting adjourned at 7:40 p.m. The next meeting of the Board is scheduled for Tuesday, July 14^th, at 10 a.m. in Rooms 3 & 4 at the Center.

Respectfully submitted

M. Elaine Jeter, Secretary

Minutes
Seven Oaks Community Center, Inc.
Board Meeting, May 12, 2009

Regular meeting of the Board of Directors was called to order by President Earl Chinn at 10:05 a.m. in Rooms 3 & 4 at the Community Center, with welcome by the President followed by the Pledge of Allegiance. Present: Earl Chinn, Glen Vaughan, Richard Braun, Linda Lambson, Joni Hoffman, Elaine Jeter, and Manager Jerry Coats. Excused due to illness: Joe DeCanio. A number of members also attended.

Minutes of the Regular Meeting and Executive Session of April 14, 2009, were read and approved.

Manager’s Report: Jerry Coats reported that the water survey had been completed; results should be available soon. Replacement of some plants (donated) continues. Budget planning is now underway for 2009/2010. Glen Vaughan is collecting information for development of the south area. San Diego Hospice will make a presentation on June 10, 2009, at 10 a.m. Elizabeth Hospice may be scheduled for a later presentation. Jerry will be away from the office on May 28th and 29th.

Treasurer’s Report: Richard Braun explained that the bookkeeper wishes to keep the current report format through the remainder of this fiscal year. He explained the general nature of changes that he feels should be made in the report format to clarify it. He also reported that we have received a check for $14,946.93 in settlement of the Goldstein litigation.

Activities Liaison: Joni Hoffman has met with Carolyn Garanian, and will also meet with volunteer Naomi Golub. More volunteers are needed for the Fall Festival (October 3). She invited potential volunteers to telephone her. A raffle is also planned for the Fall Festival.

Facilities Liaison: Glen Vaughan reported that he will have a separate sheet which will be included in the S.O.N. and people will be asked to return it with their preferences for use of the area south of the building. He also reported that some reports on potential uses have been received.

Architectural Liaison: Linda Lambson reported that there were 17 new items, 7 old ones under consideration, and 1 item was closed. She reported that the “dish antennae” problem is being addressed, and requested that it be once again put into the S.O.N.

Ad Hoc Committee on Delinquent Assessments: Elaine Jeter reported that this committee has met twice. 25 delinquencies were addressed (a few have since been settled): 16 were returned to the attorney for continuation of the lien process. Two assessments (Cases #401, #1766) should be written off because the properties have foreclosed and we were unable to locate and serve the individuals with small claims subpoenas. Case #278 is in bankruptcy with the attorney following it. Case #1499 has been foreclosed; payment is pending sale of this property, and collection of assessment will be prorated. Case #1174 will be followed with Small Claims action by Mrs. Jeter and Mr. Vaughan. The committee suggested that an appropriate assessment “shrinkage” figure for purposes of budgeting would be about 1.5%;1 this decision is left to the treasurer. The committee also suggested that next year we approach part of our collections with Small Claims rather than direct liens, in order to compare the effectiveness; this is, of course, up to the board as a whole.

Meeting with Condo Assn. Presidents: Earl Chinn attended this meeting and reported that a general plan was made to investigate the situation. First, it was agreed that the large majority of the A.C. items (other than age restrictions) are from the single-family areas. Fairness in paying for costs related to this could involve either lowering annual assessments appropriately for condo owners or raising assessments for single-family owners by an appropriate amount. This can probably be done through changes in the Rules and Regulations of the Association. The second item was the problem noted that currently people in the condo associations are allowed to vote on issues that concern only the single-family areas, and some accommodation would be desirable to mitigate this. The group will meet again and will report their findings and recommendations to all presidents of all associations.

Crime Report: Glen Vaughan noted that there has been an increased number of break-ins; also that there appear to be more vendors (some of questionable nature) on our streets. He requested that a warning to keep houses locked and garages closed be placed in the S.O.N.

No other “new business” items were brought forward.

Member Input:
John Short expressed concern about weeds, asked about enforcement of age limits, and asked about maintenance when houses are for sale. He also had a question about “view corridors”. Sue Wahl expressed concern about breakins in empty houses. She asked that the members be advised not to leave their homes dark at night, and that concern will be added to the material that Glen Vaughan will place in the S.O.N. regarding crime.

Adjournment was at 11:00 a.m. – the meeting was followed by a brief executive session. Next regular meeting of the Board will be at 7 p.m. on Tuesday, June 9, 2009, in Rooms 3&4 at the Center. Please note that this is an evening meeting.

Respectfully submitted,

M. Elaine Jeter, Secretary

MinutesSeven Oaks Community Center, Inc.Board Meeting, April 14, 2009
Regular meeting of the Board of Directors was called to order by President Earl Chinn at 10:00 a.m. in Rooms 3 & 4 at the Community Center, with welcome by the President followed by the Pledge of Allegiance. Present: Earl Chinn, Glen Vaughan, Elaine Jeter, Richard Braun, Joe DeCanio, Linda Lambson, Joni Hoffman, and Mgr. Jerry Coats. A number of members also attended.

Minutes of the March 10, 2009 Membership Meeting and Organizational Meeting, and minutes of the March 30, 2009 Special Session were read and approved as published.

Manager’s Report: Jerry Coats reported that the Tea Party had been a success; he had begun taking suggestions on the area south of the building; possibilities include volleyball, badminton, vegetable garden, and others. Landscaping changes are being made and planned, with plant replacements and white rock rather than lawn in some areas.

He called attention to the Bylaw change vote of 2005; there were 633 total votes, 605 “yes” votes and 20 “no” votes, changing the bylaws to allow the board discretion to set meeting times, rather than the mandatory 9 a.m., second Tuesday that had been the rule.

Mr. Coats also reported that the new pool heater has been installed, and new windows have been installed in the dressing rooms.   He will be on vacation beginning April 23^rd.

Treasurer’s Report: Richard Braun reported that he wishes to simplify the report, finding the current format not as clear as he prefers. He thereby moved that his report be postponed until the May meeting. This motion was seconded and carried.

Activities Liaison: Joni Hoffman has met with Carolyn Garanian regarding plans in this area. The fashion show/tea party was very successful with wide participation. Joni asked for suggestions for the fall festival, which she will take when she meets with the committee and Jerry. A tentative date for this activity is October 3.

Facilities Liaison: Mr. Vaughan pointed to the manager’s report, which covered this topic for this meeting.

Architectural Committee Liaison: Joe DeCanio reported that 19 modifications had been approved. There was 1 new complaint and 5 old ones; 8 cases were closed, with 6 pending. He encouraged all residents to inform the committee when they make changes to the exterior of their homes.
Old Business:
Small Claims: Glen Vaughan reported on the procedures that would be required should the board decide to pursue collections using Small Claims. Costs would be $30 plus expense of serving the defendant for the first 12 cases each year; more than 12 would cost $100 plus service. Service could be done by certified mail, but no resident of Seven Oaks (because of conflict of interest) could serve the papers, so some other arrangement would need to be made when certified mail was impractical. Jerry reported that we currently have 25 delinquent accounts; it is also not clear why the attorney was not authorized to proceed with liens after he had sent out preliminary lien letters. In order to have better input on deciding how to pursue these collections, an ad hoc committee was appointed: Mr. Vaughan, Mrs. Jeter, Mr. Braun, Mr. Coats, Mrs. Lambson. Mrs. Jeter will arrange for the committee to meet as soon as possible.

S.O.N. color or B&W?: Mr. Braun moved that we continue using color for the newsletter; motion was seconded, then after some discussion it was rescinded, and then Mrs. Lambson and Mr. Braun simultaneously moved that because of expense we go to black and white printing for the S.O.N. This motion carried, and future issues will be printed in black and white.
New Business:
South lawn area: Mr. Braun reported that many uses are possible for this area. At one point a “farmers’ market” had been suggested, but this proved impractical. Other suggestions have included community gardens, solar-electric use, and various other activities. After considerable discussion, Mr. Vaughan moved that the board seek community consensus by collecting suggestions, exploring feasibility, and through use of the S.O.N. gather opinion toward forming a consensus. Motion was seconded and carried. In the meantime the use of the space for badminton, croquet, and other similar activities should continue until community consensus is reached.

Member Input: Several members spoke. Ms. Trunnell urged that consideration be given to a common garden, since those in the condos cannot have a garden. Ms. Nelson expressed concern that a crime report in the S.O.N. had caused anxiety for her mother. After some discussion, Mr. Braun moved that no crime reports be published in the S.O.N., and this motion was seconded. Further discussion showed that the board had mixed opinions on this issue, and the motion was tabled by vote of the directors. Mr. Henderson called attention to dish antennas that he believes should be placed so as not to be easily visible from the street. The Architectural Committee was asked to place something in the S.O.N. to remind people that they need to consult the A.C. when they place such an antenna.

Mr. Zanelli brought up the possibility of separating the condos in the “umbrella” CC&Rs from the single-family dwellings. This had been briefly investigated by the former board, but no action was taken. A joint meeting with representation from each condo group and members of the current board is needed to consider this matter. This was taken under advisement by the board president.

Adjournment was at 11:35 a.m. A brief executive session followed. The next regular meeting of the board of directors will be May 12, 2009, at 10 a.m. in Rooms 3&4 at the Center.

Respectfully submitted,
   M. Elaine Jeter, Secretary  Seven Oaks Community Association, Inc.Annual Meeting, March 10, 2009
The annual meeting of the Seven Oaks Community Association was opened at 2 p.m. in the Center auditorium by Marilyn Goebel, President. Present: Directors Earl Chinn, Mario Zanelli, June Smith, Elaine Jeter, Hillard Tavrow, Richard Braun, General Manager Jerry Coats, and a number of members.

Stella Logan, director of election, announced that some of the ballots were not counted on Friday, March 6, 2009, and that they would be counted during this annual meeting. She asked for several volunteers to assist her.

Mrs. Goebel introduced the current board members, and called attention to the improvements that have been made during the past year to the Center facilities, including the new entrance, the new auditorium roof and light fixtures in the auditorium, new doors for the library, and new disabled-accessible doors for Rooms 3 and 4.

The minutes of the February meeting were approved with one correction, last paragraph of page 1. Mrs. Jeter’s motion did not include the words “when there are bankruptcies and foreclosures”. The updated policies apply to all assessments.

Mr. Tavrow, chief financial officer, then reported concerning the current fiscal position. Year to date operating expenses have been $157,203.90, vs. budgeted amount of $174.794.00. Mr. Tavrow explained that the reserves are currently about $202,000, which is 52.5% of the 100% amount recommended by the most recent reserve study.

Mr. Zanelli reported that the Architectural Committee has been able to finish its business for all matters brought before it currently.

Audience questions about the size of the reserves drew comments from both Jerry Coats and Hillard Tavrow; reiterating that they believe our reserves are adequate. Another member rose to praise Mr. Coats on his presentation of recent seminars on estate and property protection.

At 2:30 p.m. the meeting was adjourned for approximately one hour in order to allow more time for the ballots to be counted.

At 3:40 p.m. the meeting was reconvened, and Stella Logan announced the final election results: Joe DeCanio 435 votes; Joni Hoffman 443 votes, Linda Lambson 486 votes, and Glen Vaughan 439 votes; all other candidates had fewer votes, and were not elected to the board of directors.

At 3:50 p.m. the board with Mr. Coats adjourned to Room 1 for the board’s organizational meeting.

Respectfully submitted,

M. Elaine Jeter, Secretary

Seven Oaks Community Center, Inc.
Regular Board Meeting Minutes
January 13, 2009

Board Members present: Marilyn Goebel, Richard Braun, Earl Chinn, Elaine Jeter, June Smith, Hillard Tavrow, Mario Zanelli and Manager Jerry Coats.
Meeting was convened at 9:00 a.m. and begun with Pledge of Allegiance to the flag.
Minutes of the Regular Meeting of December 9, 2008 were confirmed as approved by e-mail.
Manager’s Report:
·         Valerie Brown of the RB United Coalition has offered to give a presentation on Disaster Preparedness at the Center. Date and time will be announced.
·         It cost approximately $800 to replace the burned out lights in the South parking lot with an additional expense of $369 to rent the lift for the job.
·         A beehive on the East side of the property next to the Condos is being removed today.
·         Election material is being prepared and will be mailed by the end of the month.
·         Cost of irrigation water was reduced by 95% on the last billing thanks to the rains.
·         After consideration and cost analysis to improve the dressing rooms, Mr. Coats suggests it would be better to bring all 6 of the restroom facilities to ADA specifications next year. Motion by Mr. Chinn to have plans drawn for this project was carried unanimously.
·         Of the 25 delinquent assessments almost half are in foreclosure or bankruptcy. All are in the hands of the attorney for collection.
·         Payment for Case File No. LMJ790, which is contingent on wages, has not been received for 5 months. Investigation revealed multiple other collateral sources that could be pursued. Information has been forwarded to attorney.
Treasurer’s Report: Our operating statement indicates that we are still on budget. However, the Reserve account is $39,199 less than projected because the budget was approved before the cost for the CC&R election had been determined and we did not have the expected savings from the previous year. If 100% of the assessments are collected and we stay within budget we should end the fiscal year with a reserve of 73.5%. Detailed financial reports are available at the office.
Architectural Committee: Mr. Chinn reported there were 11 approved modification requests, 2 new and 7 old complaint inquiries. Seven of these have been closed and there are 9 pending.
Creation of a new Board for single-family homes was again tabled until the 5 Condominium Corps representatives have conferred.
Making the newsletter accessible to non-resident homeowners: Some homeowners who do not live here have expressed an interest in being more informed about the community. It was suggested that we send them a copy of the SON. We would include a letter letting them know there is a website, that the SON is on the website and asking if they are interested in continuing to receive the newsletter would they support the increased cost of mailing. Ms Smith’s motion for a one-time mailing to non-resident homeowners was carried unanimously.
Fines and Procedures: Mr. Tavrow reintroduced a change to the recently adopted procedure for fines. This correction is designed to assure members could take full advantage of the appeals processes without fear of fines accumulating during the appeal. Ms Smith made a motion to have fines begin after the appeals processes have been finalized for other than underage violations.
Change in procedure for collection of delinquent fees: Ms Jeter suggested we file first in Small Claims Court before filing a lien for bankruptcies and foreclosures. That would be faster and not preclude the ability to then file a lien if necessary. A member of the Board could then initiate Small Claims and thereby avoid the customary $350 attorney fees for this action. This time and money saving proposal will be written and presented at the next meeting for approval.
Rules and Regulations: In order to establish continuity from one Board to the next, Mr. Coats and staff have assembled documents and procedures currently being utilized. Study and approval of this material provided has been tabled until the new Board convenes in April 2009.
Town Hall meeting on February 2^nd will be to introduce the candidates for the coming election for four new Board members.
Meeting was adjourned at 11:25 a.m.
Respectfully submitted by June Smith, Secretary

Regular Board Meeting Minutes

Seven Oaks Community Center, Inc.

December 9, 2008

Board Members present: Marilyn Goebel, Earl Chinn, Elaine Jeter, June Smith, Hillard Tavrow, Mario Zanelli and Manager Jerry Coats. Absent: Richard Braun

Meeting was convened at 9:00 a.m. and begun with Pledge of Allegiance to the flag.

Minutes of the Regular Meeting of November 11, 2008 were confirmed as approved by e-mail.

Manager’s Report:

Knitter Construction was paid a total of $32,655 for completed work, which included new auditorium roof, removing obsolete cooling system from the tower, repairs around A/C unit and the county permit fees.
The inexpensive software being used for the newsletter is not compatible with the office computer or printer. Motion made by June Smith to purchase the recommended program publisher for a cost of $600 was carried. Hillard Tavrow voted against.
Interest and cost involved in applying decomposed granite for the croquet court, possible future creation of lawn bowling greens and miniature golf course was discussed.
Mr. Zanelli agreed to get prices for improvements of the dressing room that included changing windows from translucent to clear and replacing the plywood partitions with material that would allow more light. These changes could eliminate need for skylight.
Entry door to rooms 3 & 4 is not in compliance with the Disabilities Act. Mr. Zanelli’s motion to purchase a fiberglass door with a skylight for that building for $910 plus installation and French doors for the library for $220 each plus installation was carried.
Draft of Rules and Regulations were prepared and submitted to Board for further study.
Application for free commercial landscape survey from the City of S. D. has been filed and may be completed in 3 to 4 months.
Payments have been setup for member for Assessment.
Payment for Case File No. LMJ790 has not been received for 4 months due to changes in employment status. Other collateral sources are being investigated.
New ladders were approved to replace unsafe one and one designed to access the roof.

Treasurer Reported this second month of the fiscal year is essentially on budget.

Architectural Committee reported 10 modifications were requested and approved, 3 new requests for investigation, 12 ongoing, 4 closed and 14 pending.

Website content and updates with alternative suggestions for over sight were discussed.

The feasibility of creation of new Board for the Single-family homes was continued with suggestions from legal counsel and an analysis submitted by Mr. Tavrow and Mr. Coats.

Continuing discussion about Fines and Procedures tabled.Homeowner requested assistance with personal issue. Meeting was adjourned at 10:30 a.m. Respectfully submitted by June Smith, Secretary

Regular Board Meeting Minutes
Seven Oaks Community Center, Inc.
November 11, 2008
Board Members present: Marilyn Goebel, Richard Braun, Earl Chinn, Elaine Jeter, June Smith, Hillard Tavrow, Mario Zanelli and Manager Jerry Coats.
Meeting was convened at 9:00 a.m. and begun with the Pledge of Allegiance to the flag with special recognition and appreciation for the service of the veterans present.
Announcement that RB Sunrise and Rotary Club have offered to put up Christmas lights for residents on December 6^th. Information will be in the S-O-N.
Minutes of the Regular Meeting of October 14, 2008 were ratified as approved by e-mail.      Mr. Tavrow disapproved and Ms Jeter abstained. Minutes of the Special Meeting of October 29, 2008 were ratified as approved by e-mail. Mr. Tavrow and Ms Jeter abstained.
Manager’s Report:
·         A quote of $5,970 was received to remove the obsolete cooling system in the tower. A second bid of $3,480 has been received from Knitter Construction and approved.
·         Knitter Construction’s bid of $720 to make repairs around the air conditioning as described at the Special Meeting on October 29th has also been approved.
·         Re-roofing the auditorium is on schedule and expects completion by Nov. 17^th.
·         The Maintenance Shop has been cleaned, reorganized and painted.
·         Pool chlorine dispenser has been replaced and the circulating pump in the spa repaired. Chlorine costs have increased $10 for each 50-gallon drum since January of this year.
·         Water expenses at the Center are becoming prohibitive. Board members agreed to look at lawns at the South and North ends of the parking lot and the 1500 sq. ft. being used for croquet that Mr. Coats suggested could be replaced with alternate landscaping.
·         New window blinds will be installed in the Billiard Room.
·         There will be a 3^rd and final notice to the 63 delinquent assessments. Those not current by December 15 will be sent for collection.
·         Names of candidates for the Board need to be received by December 10^th.
·         Payment for Case File # LMJ 790 has not been received for 3 months. Legal counsel, Mr. Kriger has not yet responded. He will be contacted again.
·         Mr. Coats will be in vacation the weeks of November 24 and December 22, 2008.
Architectural Committee Report given by Mr. Zanelli: There were 11 modifications approved. There were 13 new requests with 12 closed and 13 pending.
Mr. Zanelli suggested the creation of a new Board for the single-family homes similar to what the condominium units have. Ms. Jeter’s motion to review the options available for this action passed unanimously. Gerri Vellios, President of Corp 4, agreed to chair a committee to research this proposal for future action.
Treasurer’s Report:
October’s allocated income less the total expenses was a positive $5,606. The variance between the projected budget and the actual cost was a positive $1,239.
The specifics of the projected reserve of 86.1% were included in the assessment package. However, the actual reserve at the end of the fiscal year was $59,884 less than had been projected. Adding the $20,685 as is now budgeted will bring the reserve to 73.4%, which is considered to be adequate.
The total cost for the unsuccessful efforts to revise the 1996 CC&R’s and Bylaws was $24,523. The 2006 Board reported an additional $5,000 in legal expense for their efforts. In order for a community to have revised documents 50% plus one of its members must approve. 44.9% of our community voted to approve. Had they been approved there would have been an estimated additional cost of $10,000 for reprinting, distributing and recording. These costs are placed in the minutes for the edification of future Boards.
Mr. Tavrow proposed creation of official Rules and Regulations with a procedure for control of documents in the Rules and Regulations. Manager Jerry Coats will bring the materials now in effect to the next meeting for continued consideration.
A change in the recently adopted procedure for fines was discussed. Mr. Tavrow made a motion to have fines begin after the appeals for other than underage violations. Mr. Zanelli made a motion to table this decision until there is further research. Motion carried. Mr. Tavrow abstained. Mr. Zanelli and Ms Jeter will look into this question.
Members spoke about improvements for the dressing rooms at the Center, the croquet court, the creation of a Board for single-family homes, the S-O-N and the upcoming election.
Meeting was adjourned at 10:40 a.m.
Following the meeting Board members went to a home to review an appeal of an Architectural Committee decision.
Executive Session after Special Meeting October 29, 2008 took action on the following:
Homeowner’s request regarding current annual assessment.
Contract to re-roof the auditorium was awarded to Knitter Construction.
June Smith was elected to the position of Secretary.
Respectfully submitted by June Smith, Secretary
Special Board Meeting Minutes

Seven Oaks Community Center, Inc.

October 29, 2008

Board Members Present: Marilyn Goebel, Elaine Jeter, Richard Braun, Mario Zanelli, Earl Chinn, June Smith, and Manager Jerry Coats. Absent: Hillard Tavrow

Meeting was convened at 2:00 p.m. and begun with the Pledge of Allegiance to the flag

Meeting called to expedite repair of the auditorium roof (ref: minutes 10-14-08)

1. Mr. Zanelli described the specific construction required to correct the problems created by the addition of the air conditioning unit years ago. Mr. Braun’s motion to approve the work as described was carried unanimously. Contract to be awarded in Executive Session.

2. Renewal of the seals around the air conditioning units will be done at the same time and is already in the budget for repairs.

There is a swamp cooler in the tower area that has not been used for years. Mr. Zanelli pointed out that this heavy, obsolete piece of equipment could be a significant safety hazard in the event of an earthquake. Ms Jeter’s motion to get bids to remove the cooler was carried unanimously.

Meeting was adjourned at 2:35 p.m. with Executive Session to follow.

Respectfully submitted by June Smith, Secretary

Regular Board Meeting Minutes

Seven Oaks Community Center, Inc.

October 14, 2008

Board Members Present: Marilyn Goebel, Elaine Jeter, Hillard Tavrow, Mario Zanelli, Earl Chinn, June Smith, and Manager Jerry Coats. Absent: Richard Braun

Meeting was convened at 9:00 a.m. and begun with the Pledge of Allegiance to the flag

Minutes of the September 9, 2008, meeting were ratified as published.

Members spoke about the newsletter, trees, costs of CC&Rs and the welcome procedure.

Manager’s Report:

1. The new ping-pong table has been installed. We have been offered $200 for the old table. Mr. Zanelli’s motion to accept the offer was carried unanimously.

2. The auditorium roof “scope of project” has been compiled, and bids are in

progress. The Board will expedite the process of bid acceptance.

3. New pool filter covers, in compliance with law, have been installed.

4. We have received a bid of $38,000 for refinishing the deck around the pool.

5. 90% of the current assessments have been received.

6. The library book sales netted about $600.

7. The auditorium globes for the lights have been inspected, after one of these glass globes fell. Method for safe replacements and/or stabilization is in process.

Treasurer’s Report: Mr. Tavrow submitted monthly reports and the annual compilation of these reports. The amount in the reserve fund at the end of fiscal year on 9/30/08 is $198,844. He estimates this to be 68.2% of “full funding”. A new, clearer format has been created for future monthly operating statements.

Architectural Committee:

1. Mr. Zanelli and Mr. Chinn reported that the Architectural Committee is “current”.

2. The Kruger appeal (ref: minutes 9/8/08) is being continued until all parties are available.

3. The underage tenants creating the problems at the house on Nacido have moved.

4. Mr. Chinn moved that a resolution be recorded in the minutes authorizing a lien be filed on Assessor Parcel Number 274-511-19-30.

Revised Schedule for Fines and Fees: Ms Jeter’s motion to accept the revised schedule prepared by Ms Goebel was passed unanimously with following procedure additions:

1. Ms Smith moved that the material which accompanies the new schedule be clarified and specifically to include information regarding the appeal process. Motion carried.

2. Mr. Tavrow’s motion to specify a 14-day period to appeal to the board if the Architecture Committee cannot settle the matter was passed with June Smith opposing.

3. Mr. Tavrow’s motion to specify the day fines are to begin was passed unanimously.

Copies of the new schedule and procedures will be posted and available at the Office.

Newsletter Content: A discussion followed Mr. Tavrow’s objections to the content and the cartoon insert in the September S-O-N. Mr. Tavrow moved that all inserted pages except those for affiliated Seven Oaks activities should require Board approval. There was no second to the motion.

Special Meeting for counting ballots will be at 10 a.m. on Friday, October 17^th.

Meeting adjourned at 11:55 a.m.

Respectfully submitted by June Smith, Secretary

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, September 9, 2008

Regular meeting of the Board of Directors was called to order by President Marilyn Goebel at 9:00 a.m. in Rooms 3 & 4 at the Community Center, with a Pledge of Allegiance to the flag. Present: directors Marilyn Goebel, Richard Braun, Elaine Jeter, Hillard Tavrow, Mario Zanelli, Earl Chinn, and June Smith, and Architectural Committee Chm. Joe DeCanio. A number of members also attended the meeting.

Minutes of the August 12, 2008 Special Meeting were approved as published.

Member Input: Several members presented their comments and suggestions to the Board and members. These concerned a number of topics, including the pingpong club, homeowners’ fees, emergency planning, shade trees, and the CC&Rs.

Manager’s Report: Jerry Coats recommended that the Center acquire another pingpong table, cost estimated at $650.00 plus tax and shipping. Mr. Braun, second by Mrs. Goebel, moved that this be authorized. Motion carried. This table will be housed in the billiard room, with removal of one of the billiard tables.

A replacement for the refrigerator cost total $469.00, and has been delivered.

Mr. Coats pointed out the new Graeme law (Federal) requiring new, safer pool drain covers to be installed. Mrs. Jeter, second by Mr. Braun, moved to authorize and pay for this installation. Motion carried.

Regarding the concrete stamping for the Center entry, nothing has yet been received on the requested bid.

Mr. Coats reported that as of last Friday, approximately 1050 ballots had been received, and that the message extending the ballot deadline to October 16^th has been sent to all members. He also reported that assessments are coming in at about the usual rate. The anticipated monthly check through the Sheriff resulting from a lawsuit has not yet arrived; he will follow up on this item.

No one has yet stepped forward to take charge of the proposed Fall Festival, so it appears necessary to cancel this event.

Mr. Coats will be on vacation on Sept. 12^th , and he has Jury duty beginning September 17^th.

Treasurer’s Report: Mr. Tavrow submitted monthly reports, and told the directors that he will be meeting with the accountant this month for the purpose of clarifying operating vs. reserve expenses, and other updating.

Ballots on CC&R changes: Since close of business on October 16^th is now the final date for receipt of ballots, a tentative plan was made to have the counting of ballots on Friday, October 17^th, 2008, beginning at 10 a.m. in the auditorium.

Architectural Committee: Mr. DeCanio reported that the camera and printer authorized by the Board are now in use and very helpful to his committee. His committee has 5 members, including himself.

Fines and Fees: Revisions to the schedule of fines was discussed by the board. It was pointed out that the current $25/day fine for an under-55 unauthorized resident is less than cost of a rental, and the consensus of the board was that this amount should be doubled, while other fines should remain unchanged. The fine schedule will be clarified and reconsidered at the October meeting.

Appeal to Board on Architectural Committee decision: Mrs. Verdelle Kruger presented her complaint about trees blocking her view to the directors. After considerable discussion, Mr. Zanelli moved, seconded by Mrs. Jeter, that the lower-lot neighbor be contacted with regard to possibly hiring expert opinion with regard to the trees, and that the neighbor be invited to appear next month regarding this matter. Motion carried, with June Smith opposed.

On another matter regarding trimming of some oleanders, Mr. DeCanio presented to the board a copy of a note received from a broker.

Adjournment was at 10:35, followed by an executive session regarding actions recommended for delinquencies. Next Regular Meeting will be held on October 14, 2008, at 9:00 a.m. in Rooms 3&4 at the Community Center.

Respectfully submitted,

M. Elaine Jeter, Secretary

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, September 9, 2008

Minutes of the August 12, 2008 Special Meeting were approved as published.

A replacement for the refrigerator cost total $469.00, and has been delivered.

Regarding the concrete stamping for the Center entry, nothing has yet been received on the requested bid.

No one has yet stepped forward to take charge of the proposed Fall Festival, so it appears necessary to cancel this event.

Mr. Coats will be on vacation on Sept. 12^th , and he has Jury duty beginning September 17^th.

Architectural Committee: Mr. DeCanio reported that the camera and printer authorized by the Board are now in use and very helpful to his committee. His committee has 5 members, including himself.

On another matter regarding trimming of some oleanders, Mr. DeCanio presented to the board a copy of a note received from a broker.

Respectfully submitted,

M. Elaine Jeter, Secretary

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, August 12, 2008

Minutes of the July 22, 2008 Special Meeting were approved as published.

Member Input: A number of members brought issues to be attention of the board; these included questions about landscaping, CC&R violations, “compensation” (no director receives monetary compensation), and a request that something be done about slippery footing between the pool and the showers.

Manager’s Report: Due to the absence of Jerry Coats, there was no manager’s report presented.

Treasurer’s Report: Mr. Tavrow distributed the current operating statement, and reviewed the costs, some unanticipated, that were covered. He also distributed a “reserve statement” showing that our reserves are currently in excellent shape.

Budget for 2008/2009: Mr. Tavrow submitted the budget for 2008/09; Richard Braun, seconded by Earl Chinn, moved that it be adopted. Motion carried.

Architectural Committee: Mario Zanelli, liaison, reported that 7 new violations have been reported about landscaping problems and on underage residents.

Entrance Floor, Pool Area Coating, and Door Replacements: Richard Braun, seconded by Elaine Jeter moved to authorize the expense for concrete stamping on the entrance floor. Motion carried. By consensus the board authorized Mario Zanelli to investigate costs for appropriate non-slip coating around the pool area. Bids may be e-mailed to board members for their approval by e-mail, since the slippery pool area problem demands a quick solution if possible. Drawings were submitted by Mario Zanelli for needed door replacements.

Newsletter: This discussion had been tabled at the July 22^nd Special Meeting, and was brought up for consideration. Elaine Jeter, seconded by Richard Braun, moved that the number of colored pages in the newsletter be reduced from 4 to 2 pages per issue to save costs, and that this be re-evaluated in about one year. Motion carried, with Hillard Tavrow opposing. Discussion regarding the content of the newsletter will be considered by the board at future meetings.

Fines and Fees: Marilyn Goebel asked for a review of these items by the board with an eye for recommending needed changes.

Ballots on CC&R changes: These ballots are coming in; approximately 400 to 500 have been submitted. September 16^th is the final day, unless there is an extension. Earl Chinn, seconded by Richard Braun, moved that the deadline be extended for one month if 1200 ballots have not be received by September 2^nd at close of business, and that the membership be informed of this extension as soon as possible after September 2^nd if necessary. Motion carried. All present were encouraged to ask their neighbors to mail in ballots if they have not already done so.

Adjournment was at 10:50 a.m. to allow the board to visit three homes to evaluate matters relating to landscaping. This matter will be further discussed in September, by request of one of the parties. The visit took approximately an hour, with final adjournment at 12:00 noon.

Next Regular Meeting will be held on September 9, 2008, at 9:00 a.m. in Rooms 3&4 at the Community Center.

Respectfully submitted,

M. Elaine Jeter

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, September 9, 2008

Minutes of the August 12, 2008 Special Meeting were approved as published.

A replacement for the refrigerator cost total $469.00, and has been delivered.

Regarding the concrete stamping for the Center entry, nothing has yet been received on the requested bid.

No one has yet stepped forward to take charge of the proposed Fall Festival, so it appears necessary to cancel this event.

Mr. Coats will be on vacation on Sept. 12^th , and he has Jury duty beginning September 17^th.

Architectural Committee: Mr. DeCanio reported that the camera and printer authorized by the Board are now in use and very helpful to his committee. His committee has 5 members, including himself.

On another matter regarding trimming of some oleanders, Mr. DeCanio presented to the board a copy of a note received from a broker.

Respectfully submitted,

M. Elaine Jeter, Secretary

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, September 9, 2008

Minutes of the August 12, 2008 Special Meeting were approved as published.

A replacement for the refrigerator cost total $469.00, and has been delivered.

Regarding the concrete stamping for the Center entry, nothing has yet been received on the requested bid.

No one has yet stepped forward to take charge of the proposed Fall Festival, so it appears necessary to cancel this event.

Mr. Coats will be on vacation on Sept. 12^th , and he has Jury duty beginning September 17^th.

Architectural Committee: Mr. DeCanio reported that the camera and printer authorized by the Board are now in use and very helpful to his committee. His committee has 5 members, including himself.

On another matter regarding trimming of some oleanders, Mr. DeCanio presented to the board a copy of a note received from a broker.

Respectfully submitted,

M. Elaine Jeter, Secretary

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, August 12, 2008

Minutes of the July 22, 2008 Special Meeting were approved as published.

Manager’s Report: Due to the absence of Jerry Coats, there was no manager’s report presented.

Budget for 2008/2009: Mr. Tavrow submitted the budget for 2008/09; Richard Braun, seconded by Earl Chinn, moved that it be adopted. Motion carried.

Architectural Committee: Mario Zanelli, liaison, reported that 7 new violations have been reported about landscaping problems and on underage residents.

Fines and Fees: Marilyn Goebel asked for a review of these items by the board with an eye for recommending needed changes.

Next Regular Meeting will be held on September 9, 2008, at 9:00 a.m. in Rooms 3&4 at the Community Center.

Respectfully submitted,

M. Elaine Jeter

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, August 12, 2008

Minutes of the July 22, 2008 Special Meeting were approved as published.

Member Input: A number of members brought issues to be attention of the board; these included questions about landscaping, CC&R violations, “compensation” (no director receives monetary compensation), and a request that something be done about slippery footing between the pool and the showers.

Manager’s Report: Due to the absence of Jerry Coats, there was no manager’s report presented.

Treasurer’s Report: Mr. Tavrow distributed the current operating statement, and reviewed the costs, some unanticipated, that were covered. He also distributed a “reserve statement” showing that our reserves are currently in excellent shape.

Budget for 2008/2009: Mr. Tavrow submitted the budget for 2008/09; Richard Braun, seconded by Earl Chinn, moved that it be adopted. Motion carried.

Architectural Committee: Mario Zanelli, liaison, reported that 7 new violations have been reported about landscaping problems and on underage residents.

Entrance Floor, Pool Area Coating, and Door Replacements: Richard Braun, seconded by Elaine Jeter moved to authorize the expense for concrete stamping on the entrance floor. Motion carried. By consensus the board authorized Mario Zanelli to investigate costs for appropriate non-slip coating around the pool area. Bids may be e-mailed to board members for their approval by e-mail, since the slippery pool area problem demands a quick solution if possible. Drawings were submitted by Mario Zanelli for needed door replacements.

Newsletter: This discussion had been tabled at the July 22^nd Special Meeting, and was brought up for consideration. Elaine Jeter, seconded by Richard Braun, moved that the number of colored pages in the newsletter be reduced from 4 to 2 pages per issue to save costs, and that this be re-evaluated in about one year. Motion carried, with Hillard Tavrow opposing. Discussion regarding the content of the newsletter will be considered by the board at future meetings.

Fines and Fees: Marilyn Goebel asked for a review of these items by the board with an eye for recommending needed changes.

Ballots on CC&R changes: These ballots are coming in; approximately 400 to 500 have been submitted. September 16^th is the final day, unless there is an extension. Earl Chinn, seconded by Richard Braun, moved that the deadline be extended for one month if 1200 ballots have not be received by September 2^nd at close of business, and that the membership be informed of this extension as soon as possible after September 2^nd if necessary. Motion carried. All present were encouraged to ask their neighbors to mail in ballots if they have not already done so.

Adjournment was at 10:50 a.m. to allow the board to visit three homes to evaluate matters relating to landscaping. This matter will be further discussed in September, by request of one of the parties. The visit took approximately an hour, with final adjournment at 12:00 noon.

Next Regular Meeting will be held on September 9, 2008, at 9:00 a.m. in Rooms 3&4 at the Community Center.

Respectfully submitted,

M. Elaine Jeter

Minutes

Seven Oaks Community Center, Inc.

Special Board Meeting, July 22, 2008

Special meeting of the Board of Directors was called to order by President Marilyn Goebel at 9:30 a.m. in Rooms 3 & 4 at the Community Center, with a Pledge of Allegiance to the flag. Present: Marilyn Goebel, Richard Braun, Elaine Jeter, Hillard Tavrow, Mario Zanelli, Earl Chinn. Architectural Committee Chm. Joe DeCanio and a number of members also attended the meeting.

Minutes: The minutes of July 22, 2008, were approved by majority, with Mr. Tavrow stating objection to the inclusion of one item.

Bylaws and CC&Rs: The revised CC&Rs and Bylaws, returned from the attorney after the July 8 meeting with corrections, were examined by the directors. A very few typographical errors and several clarifications from board and membership were endorsed by board consensus; the documents with these corrections will go back to the attorney, and should be ready for printing and distribution to the membership within a few days.

Varner resignation: The resignation and potential replacements for Director Sharon Varner will be addressed in an executive session, immediately following this meeting.

Newsletter: The format of the newsletter was discussed. It costs 28¢ more per individual issue to produce it in color (7¢ per 8.5”x11” page), totaling less than $3.50 per homeowner per year. Color was added to increase ease of reading. After considerable discussion, Earl Chinn, seconded by Richard Braun, moved that further discussion and decision be tabled until the next regular meeting. Motion carried.

Member Input: Fritz Woeller reported that two issues in his neighborhood had been resolved through to neighborly cooperation.

Insurance: Richard Braun reported that the only bid received (with deadline approaching on two requested bids) for insurance looks good. Insurance may be paid in lump sums or by periodic payments; Richard preferring lump sums, but the decision was left up to Manager Jerry Coats.

Meeting adjourned at 11 a.m. Next Regular Meeting is scheduled for Tuesday, August 12, in Rooms 3-4 at 9:00 a.m.

Respectfully submitted,

M. Elaine Jeter, Secretary

Minutes

Seven Oaks Community Center, Inc.

Board Meeting, July 8, 2008

Regular meeting of the Board of Directors was called to order by President Marilyn Goebel at 9:00 a.m. in Rooms 3 & 4 at the Community Center, with a Pledge of Allegiance to the flag. Present: Marilyn Goebel, Richard Braun, Elaine Jeter, Hillard Tavrow, Mario Zanelli, Earl Chinn, and Sharon Varner. Architectural Committee Chm. Joe DeCanio and a number of members also attended the meeting.

Minutes: The minutes of June 10, 2008, were approved unanimously, as moved by Mario Zanelli, seconded by Earl Chinn.

Member Input: Verdelle Kruger had a question about the proposed CC&Rs with regard to antenna restrictions. Connie Dawson had a question on renters in a neighboring house, with deterioration, plus excess tree growth.

Manager’s Report: Jerry Coats reported that parking lot resurfacing is complete. The resurfacing company has agreed to return annually for 2 years to re-stripe. Budget has been prepared; financial audit is nearly complete. Entrance is to have a new concrete stamped surface (expected cost $2300), and a decision is needed as to the color of the concrete. An anonymous donor has replaced many of the potted plants in the Community Center areas, and may also be donating plants for the entrance. Jerry was asked to work with Cammy Wesson-Cohen, President of the Garden Club on plans to enhance the entrance.

Jerry also reported that he and Richard Braun are still awaiting more fire/liability insurance bids; he has found a better rate for health insurance utilizing the San Diego “City Care” consortium.

Treasurer’s Report: Hillard Tavrow reported that our budget is “on track” with last month. The Oct 1, 2008 to Sept. 30, 2009 budget was presented to the board. Assessments were budgeted the same as last year (no increase); interest income is down. Currently it appears that insurance costs will be a little less, but utility costs will increase. The reserve funds were then discussed; a number of questions were raised by directors; Mario Zanelli suggested possibly consulting other companies with regard to establishing recommended reserves. At present it appears that the reserves will be about 81.5% funded at the end of fiscal 2007/08.

Architectural Committee: Joe DeCanio reported that he has 12 open cases and that some of those cases will come to the Board on appeal.

By-Laws revision: The board of directors then spent an hour reviewing the proposed new by-laws, beginning where they last stopped. A number of potential items were questioned by individual board members and will be submitted to the attorney for his opinion or clarification.

Special Meeting July 22: A small number of suggested changes and/or corrections to the CC&Rs have been received from members and these will be discussed by the board at a special meeting scheduled for 9:30 a.m., Tuesday July 22^nd. Also on that agenda will be review of advise/comments from our attorney on questions regarding the proposed Bylaws. Sharon Varner and Hillard Tavrow later asked that the matter of whether to continue color printing for our SON newsletters or return to black/white also be placed on the agenda for Tuesday, July 22^nd, and Marilyn agreed to do add this.

Members Assisting Others: Marilyn thanked Dan and Linda Harmer and Sue Wahl for their help in removing weeds in two situations with houses in “bank” ownership. We believe that other members may also have helped in this way; weeds were a much worse problem this year than usual throughout the community.

More Member Input: Member Nancy Eno reported a problem with her condominium’s management company. Jerry Coats will give her the proper contacts so she can report it to her own condo association.

Member Heather Pringle reported that “quorum” is not defined in the CC&Rs. She asked that 6 months’ delay be allowed for the vote on the new CC&Rs for her group to come up with wording on sections 7.10 and 7.12, because they fear that their views will not be protected. Board members suggested that rather than work under a deadline, they can submit a petition for an amendment to be sent out for a vote at any time they are prepared to do so. Current and immediate past boards have, in fact, searched without success for such wording for over 17 months.

Marilyn asked for a motion from the directors to have a 6-month delay in distribution and voting on the new CC&Rs to allow Ms. Pringle’s group to come up with alternate wording. This was moved by one director, but there was no second to the motion; it died.

Adjournment was at 11:09 a.m. After the scheduled hearing with a member regarding underage residents, and an executive session was held with regard to staff salaries. A special board meeting will be Tuesday, July 22, 2008, at 9:30 a.m. in Rooms 3-4 in the Community Center for the purpose of CC&R and By-Law review, plus consideration of the newsletter costs. The next regularly scheduled board meeting will be at 9:00 a.m., Tuesday, August 12, 2008, in Rooms 3-4 in the Community Center.

Respectfully submitted,

M. Elaine Jeter

Secretary

Special meeting of the SOCA Board of Directors was called to order by Jerry Coats, Manager, for the purpose of electing officers for the 2008/09 year, immediately following the Annual Meeting. All directors were present. The following officers were elected:

Member at Large: Sharon Varner
It was noted that the current Architectural Committee head has done excellent work, and it is hoped that Joe DeCanio will continue in this position for another year.

The board authorized the newly elected secretary’s name to be added as an authorized signor, for the purpose of transacting business through all corporate accounts at San Diego National Bank, Downey Savings, and Washington Mutual.

Next regular Board Meeting is scheduled for 9 a.m., Tuesday April 8^th. A board meeting for the purpose of reviewing the CC&R changes is scheduled for 9:30 a.m. on March 26, 2008.

PROPOSED BOARD OF DIRECTORS MEETING MINUTES

Seven Oaks Community Homeowner Association

January 8, 2008

Board Members Present: Marilyn Goebel, Robert Fertig, June Smith, Hillard Tavrow, Sharon Varner, Peter Young and Mario Zanelli

Meeting was convened at 9:05 a.m. and begun with the Pledge of Allegiance to the flag.

Marilyn Goebel, President, welcomes homeowners. There were no requests from members to speak.

Minutes of the November 30,2007 meeting were ratified as approved.

Vote taken regarding Views and Trees for the revised CC&R’s. Mr. Joel Kriger, legal representative for Seven Oaks, attended. Mr. Kriger presented a summary of the view descriptions and view policies that have been proposed by Board Members and committees. Mr. Kriger commented specifically on each proposal giving his opinion as to the potential problems as well as possible alternatives to be considered. He explained that our current CC&R’s do not grant view rights. View rights are implied by the tree height restriction but are not explicit. He further explained that there was no view policy in place when the CC&R’s were originally drafted in the ‘60’s and to grant view rights now in a mature community would be a major step.

After months of deliberation and the professional evaluation given by Mr. Kriger, a motion was made by Sharon Varner, seconded and carried that views will not be defined or written into the revised CC&R’s. Robert Fertig, Marilyn Goebel, June Smith, Sharon Varner, Peter Young and Mario Zanelli voted for and Hillard Tavrow voted against.

Mr. Kriger agreed to compose the section for the CC&R’s referring to trees with attention given to future planting, encroachment, and debris as well as health and safety issues.

Manager’s Report:

AUDITORIUM ROOF: Mr. Coats and Mario are still working to obtain quotes for the necessary repairs.
WATER FOUNTAIN REPLACEMENT: A bottled water drinking fountain has been placed next to rooms 3 and 4 rather than repairing or replacing the original fountain.
MORE DAMAGE AND CLEAN UP IN THE CENTER: The winds and rain of the recent storms created more havoc and required clean up.
OFFICE WINDOW INSTALLATION: Because of the rain, the date for installing the new window has been postponed until January 12, 2008.
DIVERTING THE WATER AT THE FRONT DOOR: The recent storms have made it clear that the original proposal for correcting the water problem would not be adequate. Mario Zanelli presented an alternative approach that would construct a covering over the entrance. This added extension of the roof would protect the entire entry from the North walkway to the entrance doors. More information, including cost projections, will be obtained and presented to the Board for consideration. A drawing of this proposal is posted outside the office.
UPCOMING ELECTION OF NEW BOARD MEMBERS: Dates and times for mailing ballots, special meeting and annual meeting were provided to the Board members.
DELINQUENT ASSESSMENTS: There are 32 outstanding assessments that are being addressed and may need to be submitted to attorney for collections.

Treasurer’s Report was given by Hillard Tavrow. Expenses for the first 3 months of this fiscal year are approximately $5,000 under budget. We have between $30,000 and $40,000 available for the maintenance, repairs and upgrades being considered.

Architectural Committee Report. The regular report was postponed until after the committee meets on January 9, 2008. Mario reported that several months ago a gazebo was blown into a neighbors yard at a home on Lomica. He and Jerry have volunteered to return it to the correct location.

Special meeting of the Board of Directors scheduled. January 15, 2008 at 9:30 a.m. there will be a meeting to continue the work on the CC&R’s, By-Laws and Rules and Regulations. Time and place will be posted as usual.

The meeting was adjourned at 10:50 a.m. to be followed by an Appeal and an Executive Session.

Minutes submitted by Secretary, June Smith

BOARD OF DIRECTORS MEETING MINUTES

Seven Oaks Community Homeowner Association

Special Meeting November 30, 2007

Board Members present: Marilyn Goebel, June Smith, Hillard Tavrow, Sharon Varner, Peter Young and Mario Zanelli. Absent: Robert Fertig

Meeting was called to order at 9:07 and begun with Pledge of Allegiance to the flag.

Marilyn Goebel, President, welcomes homeowners and reminds members of Speaker’s Request Forms.

Minutes of the November 13, 2007 meeting were unanimously ratified as approved.

Member participation was moved to the beginning of the meeting.
Audrey Siler asked about the enforcement of Paragraph 28 of the CC&R’s.

Revision proposals for the CC&R’s were discussed as scheduled.

Mr. Jim Starkey, the Chairman of the Oaks North Architectural Committee, attended the meeting. He provided copies of their Architectural Committee guidelines relating to trees that have been applied successfully in their community for the past years.

Jerry Coats requested authorization to correct the inadequate drainage at the entrance to the Center. Motion was made and unanimously approved giving Jerry Coats and Mario Zanelli approval to proceed with this project for a cost not to exceed $2,000.

The meeting was adjourned at 10:50 a.m.

Minutes submitted by Secretary, June Smith

BOARD OF DIRECTORS MEETING MINUTES
Seven Oaks Community Homeowner Association
October 9, 2007

Board Members Present: Marilyn Goebel, June Smith, Hillard Tavrow, Peter Young, Sharon Varner and Mario Zanelli. Member absent: Robert Fertig

Meeting was convened at 9:00 a.m. and begun with the Pledge of Allegiance to the flag.

Marilyn Goebel, President, welcomes homeowners and reminds members of Speaker’s Request Forms and available nametags.

Minutes of the September 24, 2007, Special meeting were ratified as approved unanimously.

Manager’s Report given by Jerry Coats

1. Price quotes have been received for re-roofing the Auditorium. Photos were distributed showing condition of the roof after years of patch repair and previous attempts to eliminate leaks. Quotes received at this time range from $17,780 to $22,313 for basic replacement.
2. It is being suggested we consider replacing some of the grass at the center with ground cover that requires less water and maintenance. Current landscaping costs are approximately $30,000 per year. More information about this savings will be forthcoming.
3. City Water District has been contacted regarding maintenance and water usage for the medium of Bernardo Oaks Drive. Call to be returned.
4. Clarification about the use of assessment in reserve account was given as is stated in the Civil Code 1366 and 1366.1 and paragraph 8 in the CC&R’s.
5. Reminder that Nominating Committee is to be appointed.

Unwanted Avon catalogs. Marilyn Goebel has reported possible safety hazard caused by the many catalogs that are being left on the sidewalks and in the streets. It is suggested that anyone not wanting the catalogs should call the number on the catalog to have their address removed from the delivery area.

Board positions appointed: Peter Young made the motion to appoint June Smith as Secretary and Robert Fertig as Architectural Liaison. The motion was seconded and passed unanimously.

Treasurer’s Report given by Hillard Tavrow. The Balance Sheet shows that we are on Budget for the month of December. This month is the end of the fiscal year and we are close to the Budget Summary prepared for the assessment information. Also, after contacting the booking service it looks as though we have a little more in reserve than previously reported.

Architectural Committee Report by Mario Zanelli. We are asking anyone with an issue regarding a perceived CC&R violation to contact his or her neighbor in an effort to resolve the problem before filing a Review Request form with the committee. Also, underage resident violations are being addressed as they are reported.

Myron Smith, resident, reported on illegal activities: The Board has received a letter written by Mr. Smith with 22 co-signatures regarding the severity of the disturbances at a home on Obispo Rd. The issue involves an underage man staying in the grandparent’s home while they are on vacation. There have been numerous violations during his stay. Marilyn Goebel reported that the owner of the property, who lives out of state, has been contacted, as well as the renters, and the proper authorities. Verdelle Kruger brought a letter signed by the underage violator saying he will not be returning to this address.

DeAnna Manley, resident, reported on continuing disturbance. It is believed that there are still underage tenants creating a disturbance at a house on Nacido Rd. Neither the office nor the Architectural Committee have any record of a report being filed since the mediation that was to have corrected the problem. This report will be investigated.

Upgrading the key system for the new entrance. Mario Zanelli reported that the cost to install a new system for all the doors at the Center would be approximately $17,000. Motion was made and passed to not incur this expense at this time. The new entry will be wired with conduits that would accommodate a new system being installed in the future.

Fall Festival Report given by Sharon Varner. Preparations for the November 3rd Festival are progressing. There are 30 tables reserved with 2 on a waiting list. There will be two outside vendors providing food and beverage.

Proposed survey. Initial preparation for a survey to acquaint the Board with the preferences of the community has been drafted. Because this undertaking will require considerable time for discussion, a motion was made and passed to move this item to a future meeting.

Tree to be replaced at the South end of parking lot. Jerry Coats was authorized to look into the purchase of one or two trees to replace the Eucalyptus that had to be removed last June. He advised that it is possible to purchase a 24” or 36” box tree for approximately $300 each and that these trees could be planted by our own gardening staff. A Camphor tree, the type of tree in front of the Center, was suggested.

Fees, fines and procedure for unresolved violations. Work is still continuing on this item. There was a motion and it was agreed to move this item to a future meeting.

Date for Town Hall Meeting changed. Speaker from the R. B. Historical Society has been scheduled to speak at the next meeting. In order for the information to be in the SON and delivered to homeowners prior to the event, the date of this event will be changed. (Note: Speaker on the history of Rancho Bernardo rescheduled for Nov. 7.)

Section 28 of the CC&R’s was reconsidered. A few changes to the proposed wording for this section, which describes the criteria and maintenance of a view, were suggested and will be made prior to finalizing the draft.

Section 40 of the CC&R’s. Due to the limited time remaining for the meeting, discussion of Section 40 was delayed until the next meeting.

The meeting was adjourned at 11:10 a.m. with an Executive Session to follow.

Minutes submitted by Secretary, June Smith

Members present: Marilyn Goebel, Sharon Varner, Peter Young, Hillard Tavrow, Mario Zanelli, June Smith, and Robert Fertig

She noted that name tags are available in the back of the room for attendees to get to know each other. Also, that there are request forms on the same table for anyone who wishes to speak during the meeting.

1. Minutes of the August 30, 2007 and September 11, 2007 Board Meetings had been previously approved by e-mail and phone. The Board Members unanimously ratified said approval.

2. Robert Fertig was introduced as the new Board Member. He has been appointed by the Board to fill the remainder of the term of Cecilia Taylor.

3. Discussion was reopened to consider the request of the R.B. Arts Association to have an Art Show at the Center. Concerns were expressed about using the Center for a “commercial” venture as well as insurance liability issues. A motion was made, seconded and unanimously passed, to deny the request.

A letter from Sharon Wellington on behalf of the Rancho Bernardo Historicl Society was read by Marilyn Goebel. As part of their membership drive, Tom Cook would like to speak at our October 29th Town Hall meeting about the History of Rancho Bernardo and Seven Oaks. Several members attending the meeting expressed interest. A motion was made, seconded and unanimously passed to invite Mr. Cook to speak at the next Town Hall meeting.

4. June Smith gave a report on the work she and Hillard Tavrow have been doing on the issue of Fines, Fees and Procedures. There was some discussion and it was determined that more study is required. This topic will be addressed again at the next meeting..

5. The meeting then moved to the discussion of CC&Rs. Marilyn Goebel read her suggested wording for sections 12 (Age Restrictions), 31 (Encroaching Plants), 32 (Utility Areas), 39 (Vehicle Parking), 41 (Notice of Violations), 42 (Decisions by A.C.) and 51 (Amendments) and these were agreed to by the Board. Suggestions for additional changes were made for sections 5 (Architectural Committee and 23 (Antennae, etc.). It was suggested that Section 33 (Signs) should be moved to the Rules & Regulations.

Members attending the meeting as well as Board Members participated in this discussion.

Homeowner, Dolph Hatcher asked for the Board’s assistance in getting a left turn signal for the North/South traffic flow on Bernardo Center Drive and Rancho Bernardo Rd as they have done for the East/West flow of traffic on Rancho Bernardo Rd at that intersection Marilyn Goebel offered to make the necessary phone call.

Members Present: Marilyn Goebel, Sharon Varner, Peter Young, Mario Zanelli, Hillard Tavrow, June Smith

Marilyn welcomed the members and asked them to complete speaker request forms if they wished to address the Board.

The Pledge of Allegiance was given and a minute of silence observed to commemorate September the 11^th, 2001

Minutes of the 8/14/07 meeting were approved. Minutes for the 8/30/2007 meeting will be sent to the Board members for e-mail approval and ratified at the next meeting.

Correction suggested for the 7/10/2007 meeting minutes to include acceptance of the bid for the new door proposal from “Cal Door”. It was agreed unanimously that this item should have been reported in those minutes.

Manager’s Report given by Jerry Coates. Jerry has been checking into getting a sound system with lapel microphones to help with hearing problems at the Board Meetings. Motion made, seconded and passed unanimously to have Jerry purchase a system up to a cost of $1,000. Board members made suggestions regarding a survey for feedback from the community and further discussions will be held.

Treasurer’s Report given by Hillard Tavrow. Hillard reported that next years insurance is paid this year as we are on a cash accounting system. This distorts the budget and he would like to have this cost reflected differently in the future. He will work with Jerry Coates on that for next year. The Budget was unanimously approved.

Mario Zanelli gave a presentation for a new automated card key system along with an estimate of the cost for changing over all 3 entry doors. He suggested that if we plan to upgrade the current card entry system it would be more economical and efficient to install it while we are constructing the new entrance. Mario asked for direction from the Board before he spends additional time pursuing information and bids. A motion was made and passed for him to continue. Marilyn, Mario, Peter, June and Sharon voted in favor. Hillard voted against.

Marilyn Goebel announced that donations for the new doors had reached $11,888.51 as of this week.

Sue Wahl, owner/resident, asked questions about problems with sidewalk cracks, etc. Answer: Jerry Coates stated that the City will only respond to complaints, “one on one” and must be contacted by the homeowners, directly. Jerry said that the City plans to do work on streets and sidewalks in 2008. It was suggested that the appropriate phone number be put in the S-O-N for residents to contact the City with complaints and issues.

Sue also asked if the Architectural Committee had implemented any of the plans for the committee to be more supportive and informative as June Smith suggested at the first meeting of this Board earlier this year.

Cammy Wesson-Cohen discussed the Garden Club resources and offered to provide information to be placed in the packet for “Welcome to Seven Oaks” and in the S-O-N.

This offer was welcomed as the type of information we would like to provide to members.

Architectural Committer Report given by Mario Zanelli: The Architectural Committee has reduced the number of active issues to be resolved to about 14 “little problems”.

Mario notes that the City has free trees for planting on City property and we can contact Brian Maienschein’s office to make a request that Seven Oaks be included.

Marilyn Goebel read a letter from the R.B. Art Association, requesting approval to hold an Art show at the center. Several members spoke against and in favor of allowing an art show. Concern was expressed that it would open us up to many other “commercial” requests to use the center. It was also suggested that the show could be held on the lawn on the same day as the Fall Festival and that it could draw more people in to the Festival. June Smith makes a motion to table further discussion for now and it was passed, unanimously.

Fall Festival progress report was given by Sharon Varner. The date for the Festival has been changed to November 3, 2007, due to a conflict with the Rancho Bernardo Emergency Preparedness Program. Cost of tables for members to display and sell crafts will be $5. Naomi Golub will coordinate all activities with the exception of the food. Sharon spoke with an owner who owns an Italian Ice venture. She offered to coordinate the food for the Festival and would like to also sell her Italian Ice. Jerry commented on the insurance exposure to us. We will re-consider our options for food. Further discussion needed.

Due to time restraints, it was agreed that discussion of Fines & Fees and CC&R’s will be postponed and a special meeting scheduled to continue this work.

Helene Johnson, owner/resident, asked to have a change in the CC&Rs to read “resident only” for the purpose use of the center facilities.

Lloyd Henderson, owner/resident asked who is keeping the minutes and timeliness of them. Answer: Responsibility is temporarily being shared by Peter Young and June Smith.

Lloyd also asked if we were planning to install a security gate and overhead trellis at the new entrance. Answer: There has been no discussion about those items since Mario first included them in his rendering of a proposed new entrance.

7 Oaks Community Homeowner Association

Regular Meeting

August 14, 2007

Members present: Marilyn Goebel

June Smith

Hillard Tavrow

Peter Young

Mario Zanelli

Member absent: Cecilia Taylor

Meeting was convened at 9:10 a.m. and adjourned at 11:15 a.m.

Marilyn Goebel, President, welcomes homeowners

Meeting begins with announcements and reminders for procedure for members to follow for presentations.

Sharon Varner appointed to replace Verdelle Kruger as Board Member

Marilyn Goebel read Verdelle’s letter of resignation. In the letter Verdelle explained that she for the next 3 months her personal commitments would prevent her from attending any meetings.

Sharon Varner had submitted her name to be considered for the vacancy. The Board members had agreed by e-mail to appoint Sharon as the new Board Member and Vice President. The electronic vote was then ratified by unanimous agreement.

Minutes of July meeting approved

Peter Young made the motion and the minutes of the previous meeting were approved and accepted by unanimous vote.

Agenda item Dream Dinners

June Smith made a presentation on behalf of Mr. Harris of Dream Dinners to offer meals to our residents. Mr. Tavrow and Manager, Jerry Coats expressed opposition to the proposal because it is a commercial venture. June then made the motion we reject the proposal on that basis. The vote was unanimous.

Manager’s Report by Jerry Coats

1. A member was injured and is recovering after he fell at the pool. This has been reported to our Insurance carrier for further investigation.

2. Request to pursue quotes for Insurance, Landscaping and Pool Service contracts for the budget year 2008-2009

3. All violations resulting from the fire inspection have been corrected except the fireproofing of the drapes in the auditorium. They are working with the RB inspector to reverse the violation based on the 2006 certification.

4. Current assessment package will be mailed out by the end of August.

Financial Report and Budget Review

Jerry Coats and Hillard Tavrow presented a suggested budget for the 12 month period beginning 10/1/07. Significant changes would include:

1. An increase of $1421 for wages and payroll taxes to cover a rate increase for

hourly employees.

2. Additional $5184 for adding color to the newsletter

3. Additional $1754 anticipated increase in utility rates.

4. Decrease of $2635 in Architectural Committee expenses due to major reduction of paperwork related to complaints.

Based on the data presented, the Board decided that the annual assessment of $265 would remain the same for the 2007-2008 fiscal year.

New entrance doors update

Mario Zanelli reported that the installation of the new automatic doors at the entrance to the Center is progressing on schedule. He expects the doors to be in place by the end of September.

He reported that during the initial stages of reconstruction dry rot was discovered in both of the supporting beams at the entrance. The damage was caused by a leak in the roof that had gone undetected for a long time. It was fortunate this problem was discovered before the damage became even more extensive. The cost to replace the supports is estimated to increase the cost of the doors by approx $3,000. (Note: Our contractor was able to complete the additional work for a total cost of $1,200)

Further inspection revealed large, heavy air conditioning equipment in the tower. Mario recommended that action be taken to remove this weight from the tower. Method and cost for this task to be investigated.

Architectural Committee Report

June Smith commended the Architectural Committee for its efforts and efficiency. The number of unresolved cases have been reduced to 14 in contrast to the over 200 reported last year.

The Board is working with the committee to streamline the approval process by having pre-approved colors for exterior paint and roofs.

Fall Festival Planned

Sharon Varner will be chairing the events committee. The next event will be the Fall Festival. Planning and preparations including finding a chairperson, setting the date, arranging for the volunteers, and whether or not to serve food will begin immediately. Information and requests for coordinators and helpers will be in the SON and reported at the next meeting.

Newsletter format

Board members offered differing opinions regarding the response to using color and the benefits to the community versus the cost. The original proposal was to publish 3 issues in color before making a decision, therefore, it was agreed to table the decision until after the August issue.

During the open session for members to speak

Jini Clager, member, requests information about the change in approved exterior house colors. She is objecting to the houses that are being painted in colors that are not the “earth tones” with specific reference to one newly painted house on her street.

Answer: The house in question did have Architectural Committee approval.

Lloyd Henderson, member, inquired about the following:

1. There are issues with the colors for the homes and the trim. Are there specifications for the color of rocks?

Answer: The color of rocks had not been mentioned before and can be looked into.

2. Would the estimated $20,000 cost be for the entire reconstruction project for the entrance?

Answer: The $20,000 is for the installation of the automatic doors. That does include the additional cost to cover the unforeseen repair for removing the dry rot. Any other changes at the entrance will be one step at a time.

3. Where do we stand and what is the target date on the revision of the CC&R’s?

Answer: A special meeting is being scheduled to continue that work. There is no target date other than “as soon as possible”.

Mort Lichtman, member, brings up 2 issues:

1. The importance of communication. He stated that he regards the new website and the format changes for the SON are a great improvement. A discussion about the use of the available tools for keeping the membership informed followed.

2. The time required for publishing the minutes after the Board meetings.

Answer: The minutes are due 30 days after the meeting but may be

published sooner. They must be submitted, corrected approved by the Board prior to being posted in final form.

Respectfully submitted: June Smith, Acting Secretary

7 Oaks Community Homeowner Association

Regular Meeting

July 10, 2007

Board Members Present at Meeting:

President Marilyn Goebel

Board Members Mario Zanelli

June Smith

Peter Young

Cecilia Taylor

Hillard Tavrow

Verdelle Kruger – on Vacation

Regular Meeting

Meeting was held in Meeting Room 3 and 4.

Meeting was convened at 9:00 AM and Adjourned at 11:00 AM

President Goebel called the meeting to order.

President announced that anyone requesting to speak should fill out speaker slips and will be called on at the end of the meeting. Anyone with comments on agenda items will be requested to speak prior to the board’s discussion. The board will have a short executive session directly following the meeting.

Minutes were acknowledged for previous meetings: June. All were approved by a unanimous vote of the board.

Steel posts to protect the utilities have been installed. Easements were explained and the responsibility of taking care of the easement ground cover. Jerry had met with the fire department. Easements in Seven Oaks as well as the areas of concern with Bernardo Heights were inspected. The fire department will send a letter to Bernardo Heights concerning their responsibility in their easements. The Board will request a copy of the Bernardo Height CC&R’s for further understanding of their organization.

The fire department also did their yearly inspection of the center. Two things were noted that needed further review. The curtains in the stage area need to be certified as fireproofed. We are working on finding a company to do this. Also the front doors can not have a dead bolt. This is being taken care of with the installation of the new doors.

A short financial report was given by Hillard Tavrow, CFO. Hillard and Jerry are working on the budget which is due out to the members in October. The greatest impacts on the budget this year have been: Maintenance and Grounds, Posts for the Utilities and the Tree Removal. The SON Newsletter has increased in cost due to the trial with color. We are well under the budget from last year as the legal expenses have been greatly reduced.

Jerry Coats gave the following manager’s report:

• GAS Line: Protection poles have been installed and is completed.
• Fire hazard complaints: Per your request I contacted the Fire Marshal office at which time we scheduled an inspection for those areas in question. June Smith and I met with Deputy Fire Marshal, Mark Castiglione July 5. As we inspected several locations only one presented a fire code violation. This was a location on the corner of Acena Dr. and Rancho Bernardo Road. All locations inspected which borders Bernardo Heights and Seven Oaks did not present a fire code violation. However, Mark did say that he would provide a “courtesy notice” to the Bernardo Heights Association concerning one area of concern.
• Community Center fire inspection: We had our own fire inspection and we have a couple of areas to be corrected. 1).Need to remove internal dead bolts on front entrance doors. However, I explained that the entrance doors are going to be replaced in the near future and that the deadbolts would be removed. 2) Stage curtains should be fire retardant, and they are. The inspectors question is for how long and will it change after washing them. And the answer is yes if you wash them you should flame proof them again (dry cleaning will not). We have at least 24 large curtains in the Aud. I spoke to Fabric Flameproofing Co. in Glendale CA, who did the certification for us back in April 2006, and he stated that he could certify for a year if he did the Flame proofing. I am doing more research on how to provide the inspector with a satisfactory certification. I was hoping that Mario could work with me on this issue.
• Fire Station # 33 Fundraiser: A committee member and resident (Andrea Thomas) has requested the use of the facility (outside) to have a tile painting fundraiser for Fire Station #33 like the one we had for the Historical Society.
• Financial presentation: Copies given to board members. (END OF MANAGERS REPORT)

June Smith gave the following report on the Seven Oaks vs Goldstein Case:

GOLDSTEIN VS 7 OAKS - SUMMARY REPORT AND STATUS

California Civil Code, paragraph 51.3, requires all residents to be 55 or older (with specific exceptions) in order for a community to maintain Senior Housing status. It was ascertained in Superior Court on April 24, 2005 that Barbara Goldstein knowingly violated these covenants and therefore in the case 7 Oaks vs Goldstein, 7 Oaks was found to be the prevailing party and was awarded $28,790.77 in fines and attorney fees.

HISTORY OF EVENTS

The following is an abbreviated recount of (1) activities prior to the court appearance, (2) decision by the Court, and (3) summary of attorney charges paid by 7 Oaks.

Correspondence between Goldstein and 7 Oaks gives evidence to the following events:

July 2003 - Tenant moves into Goldstein’s house. There was no Age Verification Form filed at that time by Goldstein as required.

April 30, 2004 – July 28, 2004 - Goldstein receives 4 written requests to submit proof of age for tenant. Various penalties and fines were identified and levied for violating the ordinances and failure to comply. Goldstein’s written responses to these requests were brief and incomplete.

October 1, 2004 – Goldstein submits false Verification Form stating tenant is 55 years of age.

November 1, 2004 – Tenant submits his Driver’s License proving he is 54.

November 11, 2004 - Hearing held between Board and Goldstein. The following agreements were reached: (1) if the violation of non-compliance is resolved by December 15, 2004 (tenant vacates residence) all fines that have been assessed during the course of the dispute would be waived and (2) in the event the problem is not resolved by that date fines of $10 per day would begin to accrue.

December 6, 2004 – Goldstein submits proof of age for a new cotenant that is 55 in an attempt to satisfy the requirement for a qualifying senior resident.

December 16, 2004 – Original underage tenant still in residence.

December 21, 2004 – Goldstein notified by Board: (1) $10 per day was being assessed as was agreed to at the hearing on 11/11/04, (2) an additional $150 fine being assessed and (3) Goldstein had the Right to Arbitration within the next 30 days. No written response to this notice in file.

Feb 2, 2005- Goldstein notified by the Board: (1) $300 in fines for violations and (2) $20 per day for age violation and garage noncompliant violation. Totals $300 + $490=$790

April 2004 to Feb 2005 - There had been ten unsuccessful attempts by the Board and the attorney to get Goldstein to comply with governing documents.

Jan 31, 2005 - Attorney advises Board of the following 3 choices: (1) Do nothing. In 6 months tenant will be 55 and in compliance, (2) Go to Arbitration with possible cost $1,000 - $5,000, or (3) Go to Superior Court with possible cost $2,000 - $5,000.

March 2, 2005 – Attorney files with Superior Court

APRIL 24, 2006 – COURT TRIAL. HONORABLE M. M. ANELLO JUDGE PRESIDING.

HOA asking for $19,025 in fines.

THE ISSUES AND JUDGE’S DECISIONS

1) Did defendant, Goldstein violate the age restriction? Yes

2) Does the HOA have the authority to impose fines? Yes

3) Did the HOA follow procedure in imposing fines? No

4) Did Goldstein cure the violation by bringing in a senior resident? No

DECISION IN THE AMOUNT OF FINES:

$19,025 was based on fines of $25 per day from 7/1/03, which was the date of original occupancy to 7/19/05, which is tenant’s 55^th birthday, ($18,725) plus $300 additional fines.

Judge only found evidence to support $10 a day from 12/16/04 to 7/19/05. These were the dates and amount agreed to at the hearing on 11/11/04. He also found there was no foundation for the $300 fines. Judge therefore reduces fines from $19,025 to $2,150

PREVAILING PARTY ELIGIBLE FOR ATTORNEY FEES

Attorney files for fees and court expenses in the amount of $48,923.13

Judge finds total as unreasonable and considers reasonable amount to be:

Final attorney fees and court expenses $26,640.77

Fines 2,150.00

Total judgment $28,790.77

GOLDSTEIN HAS FILED AN APPEAL TO THE DECISION. All payments received have been placed in trust pending final motion. On July 9, 2007 the current Board received a letter from Mrs. Goldstein stating that she is “willing to talk about negotiating a settlement”.

ANALYSIS OF ATTORNEY FEES AND EXPENSES

This court action cost residents of 7 Oaks $57,442.50. Legal services were provided at an hourly rate of $185 and less for paralegal assistance. The following expense breakdown has been compiled to better understand the distribution of the cost. The totals within subheadings are approximate because the descriptions were not always designated separately.

Description	Hours	Cost
*Research issues, legislative intent, senate bill, CC&R’s, contracts, motions, records, etc.	33.42	$ 5,569.68
Review documents, discovery, motions, briefs, etc.	15.35	2,893.65
Conferences and meetings with Board members	32.72	6,299.48
Conferences, meetings and correspondence with opposition	25.27	4,674.38
Other teleconferences and meeting	4.88	868.31
Preparation injunctions, complaints, certificates, notices, declarations, waivers, requests, discovery, documents, etc.	86.24	14,457.93
Deposition Board Member	12.50	2,312.50
Preparation for Trial	58.66	10,320.62
Court hearings and Trial	17.08	3,160.42
Prepare motion for attorney fees	17.66	3,268.34
Fees: Reporter, filing, subpoena service, deposition, etc.		2,398.17
Copies		1,189.05
Postage		29.97
Totals	303.78	$57,442.50

* More diligent research finds that Paragraph 45 of 7 Oaks CC&R’s mandates arbitration when it states: “Any dispute…shall be decided by neutral binding arbitration using an arbitrator mutually selected by the affected parties…All such disputes shall be decided using arbitration, and not by court action…” (END OF JUNE'S REAPORT)

Being that the planting season is not until September, there was a motion to table the replacement of the tree at the south end of the parking lot. It was voted and unanimously approved. It was suggested that the garden club be involved in this matter.

A motion was made to approve $500 to hire the structural engineer to review the soundness of the front opening for the doors. A vote and it was approved unanimously.

The following subjects are to be reviewed for future meetings:

Disclosures to Real Estate agents concerning CC&R’s as well as Age Verification forms.

Review of the Age Verification Form.

New Resident Package.

The meeting was adjourned.

Cecilia Taylor
Secretary

7 Oaks Community Homeowner Association

Regular Meeting

May 8, 2007

Board Members Present at Meeting:

President: Marilyn Goebel

Board Members: Mario Zanelli, June Smith, Peter Young, Cecilia Taylor, Hillard Tavrow, Verdelle Krueger

Regular Meeting

Meeting was held in Meeting Room 3 and 4.

Meeting was convened at 9:00 AM and Adjourned at 11:00 AM

President Goebel called the meeting to order.

Minutes were acknowledged for previous meetings: March 27, April 5 and 10 and Town Hall Meeting of April 30^th. All were approved by a unanimous vote of the board.

A representative from the Rancho Bernardo Historical Society gave a short presentation. The Society would like to sponsor a tile painting event at 7 Oaks. The event will charge $20 per tile for anyone who would like to donate the money and paint a tile which will be attached to a wall in the new Society building being built at the Rancho Bernardo Winery. The Society would like to hold this event on the clubhouse lawn some time in June. A motion was made to allow this event. The motion was seconded and passed unanimously. The Society will arrange the event with Jerry Coats, 7 Oaks Manager.

Hillard Tavrow gave the Treasurer’s report. Budget year begins on October 1. We are currently $29,000 positive in the budget. The reason for the extent of the positive balance is that we have chosen not to purchase earthquake insurance. The reserves are funded at approximately + 48%.

Jerry Coats gave the Manager’s report which included the following items:

1. The sink for the wood shop has been installed.

2. Four new umbrellas have been purchased for the patio.

3. The antiquated sprinkler system is beginning to fail. This is a manual system. As the valves fail they are being replaced with new battery operated valves which can be set to automatically come on during the very early hours saving us money on water.

4. The gas main at the north end of the building is not protected. It is suggested that some kind of protection be set in front of the gas main so as to keep anyone from accidentally driving into it and causing a severe accident. A motion was made and seconded to install a barrier in front of the gas meter. A vote was taken and passed unanimously.

5. A very large tree at the south end of the parking lot has begun to have huge branches break off. This tree needs a lot of water to its roots in order to remain healthy. An arborist has looked at the tree and has stated it needs work. The board will look at the tree and discuss this matter at the end of the meeting. (These are the notes from the board’s inspection of the tree after the meeting. It was agreed that Jerry Coats do the following: 1. Contact an arborist and possibly trim the tree of the heavier branches. Or 2. Find out the cost of cutting down the tree and replacing it with another pursuant to the suggestions of the arborist.)

6. New software is needed for the office. Two brands have been reviewed: Act which has a purchase price of approximately $1,500 and a monthly maintenance fee of $100 to $150 per month. There is local tech support and training. The second Software is TOPS. This is a specialized, menu driven package which can be purchased as a customized package. The cost is approximately $4,500. This software is extremely user friendly and quite powerful. There is a yearly licensing agreement and it has constant upgrades through out its use. In the long run, this may be the better buy as the training is far less difficult. It was noted that constant upgrades are invaluable. Further information should be made available for the next meeting. With the budget savings of the insurance, a purchase of this type may be a good place to put some of that savings.

Report on the Architectural Committee: Joe Decanio has brought the following persons to the board for approval: Jean Kidwell, Glen Kreiger and John Haydu. The Board has approved all three. There is a fourth individual whose name has been submitted. The board will have a short executive session after the regular meeting to consider this person.

It has been brought to the attention of the board that only the front doors remain unlocked until closing. The side and back doors are locked at 4 PM every day. This is very inconvenient for the people living in the Condos. It was discussed as to the reasoning for this and no good reason was brought forward. A motion was made to have all doors remain unlocked until closing. The motion was seconded and vote was taken to keep all doors unlocked until closing. The vote was unanimous.

There has been a request made to remove the “no dogs allowed” signs on the clubhouse lawns. A discussion was held concerning the possibility of “pooper posts” with bags and a waste can placed in several places. It was also discussed as to spots and grass damage. It was also noted that tomato juice can be given to dogs in their food to keep grass from dying after dogs urinate on the grass. All of these are good suggestions, however, since the signs have gone up the previous list of associate problems have been nearly eliminated. A motion was made not to remove the sign and continue with the “no dogs” allowed status. The motion was seconded. A vote was taken. The motion passed with one opposing vote.

Fines and penalties of a great concern to the board. However, at this time, the board feels that we need to do research as to the proper enforcement of fines and penalties. A committee will work on this. Currently the committee is Hillard Tavrow and Joe Decanio. Other persons may be added to this committee. It was further noted that this is not something which can be done hurriedly and we should take our time to get this right.

Rules and Regulations (R&R’s) was the next subject on the agenda. Currently the entire membership has copies of the Community Center R&R’s. The Condo associations have their own R&R’s. There are no R&R’s for the single family homes. There is currently a committee of Mario Zanelli, Hillard Tavrow and Cecilia Taylor who are working on R&R’s for the single family homes. It was that these R&R’s be as few as necessary.

The current Community Center R&R’s should be amended to state that bottled water in plastic containers is permissible in the pool area. Also section 12 (i) has the following statement: “Persons having any infectious or body condition that may be offensive to others shall not use the pool or spa.” It is felt that this statement could be taken as discriminatory and insulting. It is suggested that the health department be questioned as to better verbiage. Jerry Coats will find out additional information in this regard for the next meeting.

Mario Zanelli made a presentation (see attachments) which demonstrated the original developer’s definition of a “view.” The board discussed this presentation and Hillard Tavrow’s suggestions concerning the defining of a “view.” A motion was made for both of these items be sent to the attorney for an opinion. The motion was seconded. A vote was taken which was unanimous to send this to the attorney. The item was then tabled for the next board meeting.

Morton Lichtman addressed the board as to the S.O.N. He would like the minutes to be put into the publication. He also suggested that no editorial letters be printed in the S.O.N. The board is working on the format for the S.O.N. His suggestion is very much agreed to and this is a priority for the board.

The meeting was adjourned.

Attachments:
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Seven Oaks Community Center, Inc.

October 29, 2008

Board Members Present: Marilyn Goebel, Elaine Jeter, Richard Braun, Mario Zanelli, Earl Chinn, June Smith, and Manager Jerry Coats. Absent: Hillard Tavrow

Meeting was convened at 2:00 p.m. and begun with the Pledge of Allegiance to the flag

Meeting called to expedite repair of the auditorium roof (ref: minutes 10-14-08)

1. Mr. Zanelli described the specific construction required to correct the problems created by the addition of the air conditioning unit years ago. Mr. Braun’s motion to approve the work as described was carried unanimously. Contract to be awarded in Executive Session.

2. Renewal of the seals around the air conditioning units will be done at the same time and is already in the budget for repairs.

There is a swamp cooler in the tower area that has not been used for years. Mr. Zanelli pointed out that this heavy, obsolete piece of equipment could be a significant safety hazard in the event of an earthquake. Ms Jeter’s motion to get bids to remove the cooler was carried unanimously.

Meeting was adjourned at 2:35 p.m. with Executive Session to follow.

Respectfully submitted by June Smith, Secretary

Regular Board Meeting Minutes

October 14, 2008

Jerry Coats requested authorization to correct the inadequate drainage at the entrance to the Center. Motion was made and unanimously approved giving Jerry Coats and Mario Zanelli approval to proceed with this project for a cost not to exceed $2,000.

The meeting was adjourned at 10:50 a.m.

7 Oaks Community Homeowner Association

Marilyn Goebel, President, welcomes homeowners

During the open session for members to speak

GOLDSTEIN VS 7 OAKS - SUMMARY REPORT AND STATUS

March 2, 2005 – Attorney files with Superior Court

PREVAILING PARTY ELIGIBLE FOR ATTORNEY FEES

Attorney files for fees and court expenses in the amount of $48,923.13

Description

Conferences and meetings with Board members

Conferences, meetings and correspondence with opposition

Other teleconferences and meeting

Deposition Board Member

Preparation for Trial

Court hearings and Trial

Prepare motion for attorney fees

Copies

Postage