Seven Oaks Community Association

Board Meeting, May 13, 2008

Regular meeting of the SOCA Board of Directors was called to order by President Marilyn Goebel, at 9:30 a.m. in Rooms 3 & 4 at the Center, with a Pledge of Allegiance to the flag. Present: Marilyn Goebel, Richard Braun, Elaine Jeter, Hillard Tavrow, Mario Zanelli, Earl Chinn, and Sharon Varner. Architectural Committee Chm. Joe DeCanio and several members also attended the meeting.

New CC&Rs: Marilyn distributed copies of the CC&Rs for final proofreading, and it will be made available for members to review at the Monday, June 2, 2008, Town Hall Meeting, as well as on our website.

Member Input: Member Sue Wahl expressed concern about poor attendance at the Town Hall Meeting on May 5^th on Fire Prevention. She asked for more publicity, and suggested that fire prevention materials to be made available to the membership.

Minutes Approval: Prior approval of the April 9^th Board minutes were ratified by the board.

Manager’s Report: Jerry Coats asked for approval of a bid from Daniel Bruntz for repair and restriping of the parking lots and other asphalt areas. Richard Braun moved approval, Elaine Jeter, seconded. Motion carried. A 24” Box Mulberry tree, with planting, has been donated; new patio furniture is present, the pool resealed, and annual audit is in process. Fire inspection was last Friday.

Insurance: Richard Braun reported that three firms have been asked to make bids for the insurance; these offers will be reviewed as soon as they are available.

Treasurer’s Report: Hillard Tavrow reported that income is ahead of budget by about $15,000, and expenses are currently about $13,000 less than budgeted. The 2008/2009 budget planning will begin next month.

Architectural Committee: Joe DeCanio reported that a few matters will be brought to the board in the coming weeks. Mario Zanelli reported that the new Center entrance is close to being finished and under budget.

New Owner/Resident Welcome: Elaine Jeter moved that we assign new resident welcoming to Jerry Coats, who will send a letter prepared by the board, together with newsletter, etc., inviting new residents to come to the Center for a personal “tour”, and introducing them to the activities available, and that this welcoming method be tried for the balance of this year, and reviewed at that time. Sharon Varner seconded; motion carried.

Event Director: Position still unfilled, to be addressed at next month’s meeting.

Liens: Richard Braun moved, Mario Zanelli seconded, authorizing our attorney to record liens on nine (9) parcels for delinquent assessments. Motion carried. These delinquent parcels were announced at the meeting, and county assessor’s numbers are listed herewith, per legal advice: 274-437-03; 274-350-14; 274-210-26-05; 274-270-21; 274-270-03; 274-770-01-12; 274-770-06-60; 274-770-05-30; 270-770-06-22.

Bankruptcies, Foreclosures: 2007/08 homeowner’s assessment for one unit on Callado must be written off because of bankruptcy and foreclosure. The board decided not to have the attorney monitor this foreclosure at cost of $100. Another home on Callado is involved in a bankruptcy; the attorney will monitor that action at a cost of $150.

Pets: Richard suggested having the Helen Woodward Center in Rancho Santa Fe present a program on pets, and on pets specially trained for “companion service”. It was suggested that possibly this could be done at a special meeting, or also possibly a trip by the travel club might be in order. No decisions were made.

Bylaws: Marilyn will review all notes from previous Board work on the By-Laws and prepare a draft for further work to be done at a Special Board Meeting to be called in approximately 2 weeks. To save on postage, it is desirable to mail these to the membership for approval along with the CC&Rs, hopefully no later than early July.

More Member Input: Charri Henderson was reassured by the board that penalties and costs are charged for late assessments; she, too, was concerned about light attendance at Town Hall Meetings. In response to Lloyd Henderson’s question about limiting total number of renters, board members told him they know of no legal way to impose a restriction.

Upcoming Events: Town Hall Meeting 7:00 p.m., Monday, June 2, 2008 – topic: New CC&Rs.

Adjournment was at 10:43 a.m. Next regular board meeting will be at 9:30 a.m., on Tuesday, June 10, 2008.

Respectfully submitted,

M. Elaine Jeter, Secretary

Minutes
Seven Oaks Community Association
Board Meeting, April 8, 2008

     Regular meeting of the SOCA Board of Directors was called to order by President Marilyn Goebel, at 9:05 a.m. in Rooms 3 & 4 at the Center, with a Pledge of Allegiance to the flag.
     Present: Marilyn Goebel, Richard Braun, Earl Chinn, and Sharon Varner. Arriving a few minutes later was Elaine Jeter; prior to Elaine’s arrival June Smith served as secretary pro-tem.
     Absent: financial officer Hillard Tavrow and director Mario Zanelli. Architectural Committee Chm. Joe DeCanio and several members were in attendance for a part of the meeting.
    Member Input: Members Mr. And Mrs. Adamo Camberos had a question about fences; member Verdelle Kruger had a question regarding views.
     Minutes Approval: The minutes of the March 26 Special Meeting were approved as published.

     Treasurer’s Report: Grounds maintenance and custodial duties are now handled through a contract and no longer appear as wages in the monthly report.
     Delinquent assessments have been turned over to the attorney for action. The money in accounts at Downey Savings will be moved.
     Manager’s Report: Jerry Coats reported that the tree removal in the south parking area cost $1100. It is to be replaced by a 36" boxed tree, cost $550 plus $400 installation, as approved by board consensus. New flagpole holders have now been installed for national holiday display. This was possible through a donation by the late Ralph Stewart.
     Architectural Committee: Earl Chinn requested a revised structure for fines.
     Insurance and Other Deadlines: May 1 - Financial audit; July 15 - health insurance; August 1 -community center insurance. 2008/09 budget deadline is August 1st, with a letter to be sent out with the assessments to members during the last week in August.
     New CC&Rs: Earl Chinn moved that an advance letter regarding the revised CC&Rs be mailed to all owners; second by Richard Braun. Motion carried with Sharon Varner opposing. The revised CC&Rs are now in the final stages of review.
     Event Director: Position not filled; Sharon Varner had this position part of last year, but does not wish to continue. Marilyn will follow up with members.
     Center Improvements: Suggestions for improvements to the Center’s appearance will be requested in the newsletter.
     Upcoming Events
the May 5 Town Meeting will be fire prevention
June 2 Town Hall Meeting will review the revised CC&Rs

Adjournment to Executive Session was at 10 a.m.
Next Board Meeting will be May 13, 2008, at 9:00 a.m.
Respectfully submitted
M. Elaine Jeter, Secretary

Minutes

Seven Oaks Community Association

Special Board Meeting, March 26, 2008

Special meeting of the SOCA Board of Directors was called to order by President Marilyn Goebel, at 9:35 a.m. in the auditorium at the Center, with a Pledge of Allegiance to the flag. Present: Marilyn Goebel, Richard Braun, Elaine Jeter, Hillard Tavrow, Earl Chinn, and Sharon Varner. Arriving later was Mario Zanelli. Architectural Committee Chm. Joe DeCanio also was in attendance for a part of the meeting, as well as several members.

Annual Meeting Minutes (March 11, 2008) were approved with one spelling correction.

Organizational Meeting Minutes (March 11, 2008) were approved with the additions of Washington Mutual and Downey Savings to the financial institutions where the secretary’s signature needs to be added as an approved signor.

Town Hall Meetings: The problem with small attendance at Town Hall meetings, which may be partly due to untimely delivery of the newsletter was discussed. Mr. Braun moved that the Town Hall meetings be moved to the first Monday of each month, and to have the next Town Hall meeting scheduled for the first Monday of May, 2008. Motion was seconded and carried.

Revised CC&Rs: The board then turned to the proposed CC&R revisions, now in their third draft. Ms. Goebel will take her notes on these changes forward to Atty. Joel Kriger for further work. Although such a motion had carried in a prior meeting, because there are now three new board members, Mr. Braun moved that the word “view” should be removed from the proposed CC&Rs. This was seconded by Ms. Varner, and carried with Mr. Tavrow dissenting.

A number of mostly minor changes were made in the proposed CC&R’s; and all directors made contributions during the session. One of the issues was concerning Section 7.12: Trees. Mr. Braun moved, Mr. Chinn seconding, that “Section 7.12: Trees” remain as stated in Draft 3 of the CC&Rs. Motion carried, with Mr. Tavrow dissenting.

Meeting was adjourned at 1:00 p.m. The next regular Board Meeting is scheduled for 9:00 a.m. Tuesday, April 8, 2008.

Respectfully submitted,

M. Elaine Jeter

Special meeting of the SOCA Board of Directors was called to order by Jerry Coats, Manager, for the purpose of electing officers for the 2008/09 year, immediately following the Annual Meeting. All directors were present. The following officers were elected:

Member at Large: Sharon Varner
It was noted that the current Architectural Committee head has done excellent work, and it is hoped that Joe DeCanio will continue in this position for another year.

The board authorized the newly elected secretary’s name to be added as an authorized signor, for the purpose of transacting business through all corporate accounts at San Diego National Bank, Downey Savings, and Washington Mutual.

Next regular Board Meeting is scheduled for 9 a.m., Tuesday April 8^th. A board meeting for the purpose of reviewing the CC&R changes is scheduled for 9:30 a.m. on March 26, 2008.

BOARD OF DIRECTORS MEETING MINUTES

Seven Oaks Community Homeowner Association

February 12, 2008

Board Members Present: Marilyn Goebel, Robert Fertig, June Smith, Hillard Tavrow, Sharon Varner, Peter Young and Mario Zanelli

Meeting was convened at 9:05 a.m. and begun with the Pledge of Allegiance to the flag.

Minutes of the meeting of January 8, 2008 were ratified as approved by a vote of 6 to 1 with Hillard Tavrow dissenting.

Request from Gateway Therapy to present a program at Town Hall Meeting denied.

Motion made by June Smith and carried unanimously, not to open the forum to commercial ventures.

Fritz Woeller, homeowner, shared a complement for the Board from a neighbor.

Verdelle Krueger, a homeowner, asked questions and shared her concerns regarding the future protection for views in the revised CC&R’s.

Manager’s Report:

1. Auditorium curtains are in compliance after testing by fire department inspectors.

2. Board agrees unanimously to turn the 17 delinquent payments of community dues over to the attorney for collection.

3. The following improvements have been made: Two new pool lights, new out door carpet and table cover for the newly painted table in the ping pong area, new lighting in the front office and newly installed window in the office.

4. A new safer, mini propane and cutting torch has been purchased for the Lapidary/Jewelry Club.

5. Board gives approval to purchase the commercial, upright bike recommended for the exercise room at cost of $2,200.

6. Board authorizes next step toward replacement of tree in the North parking lot if necessary.

7. Regarding the election of the 3 positions on the Board: We are asking for volunteers to help count the ballots at the Special Meeting held on March 4 at 9:30 a.m. To assist call Stella Logan at 858 386-9077.

8. Reminder of Annual Meeting, Tuesday, March 11 at 2 p.m.:

a. At that time new members will take office.

b. President will give report of accomplishments by current Board.

c. A financial report and an Architectural Committee will be given.

d. Any business to be conducted will require of quorum of 200 members.

e. New Board will meet for reorganization after the Special Meeting.

9. Newly elected Board will meet April 8, 2008 at 9 a.m.

Hillard Tavrow gives Treasurer’s report. We are basically on budget with pool maintenance slightly over. We will probably not be able to add to the Reserve Fund as hoped.

Architectural Committee Summary Report submitted by Joe DeCanio. All fourth quarter cases have been cleared. He added information about complaints about barking dogs and owners who do not pick up after their dogs. Information to help will be put in next S O N.

Mario Zanelli gives continuing report on the necessary improvements to correct drainage problem and construct a roof at the front entrance. It will require the services of a Structural Engineer at a cost of $500 in order to get the Building Permit. The cost of the permit is at this time unknown. His research has shown that the remainder of the cost for the project should not exceed $15,000. It was determined that there are adequate funds in the Reserve Account for these improvement and corrections. Motion was made by Peter Young and unanimously carried to authorize Mario to continue with this project.

Discussion continues on revision of the CC&R’s. There was discussion and possible suggestions for the proposed paragraph regarding TREES that Mr. Kriger had drafted after our last meeting. He expects to have the entire document ready for review in 2 to 3 weeks. There were questions and suggestions regarding arbitration and other specific safety issues to be addressed. A Special Meeting was scheduled for February 19^th at 9:30 to continue with this project.

Mr. Tavrow asks to have a note of appreciation for the outgoing Board members.

The meeting was adjourned at 11:40 a.m. with Executive Session to follow.

Minutes submitted by June Smith, Secretary

PROPOSED BOARD OF DIRECTORS MEETING MINUTES

Seven Oaks Community Homeowner Association

January 8, 2008

Board Members Present: Marilyn Goebel, Robert Fertig, June Smith, Hillard Tavrow, Sharon Varner, Peter Young and Mario Zanelli

Meeting was convened at 9:05 a.m. and begun with the Pledge of Allegiance to the flag.

Marilyn Goebel, President, welcomes homeowners. There were no requests from members to speak.

Minutes of the November 30,2007 meeting were ratified as approved.

Vote taken regarding Views and Trees for the revised CC&R’s. Mr. Joel Kriger, legal representative for Seven Oaks, attended. Mr. Kriger presented a summary of the view descriptions and view policies that have been proposed by Board Members and committees. Mr. Kriger commented specifically on each proposal giving his opinion as to the potential problems as well as possible alternatives to be considered. He explained that our current CC&R’s do not grant view rights. View rights are implied by the tree height restriction but are not explicit. He further explained that there was no view policy in place when the CC&R’s were originally drafted in the ‘60’s and to grant view rights now in a mature community would be a major step.

After months of deliberation and the professional evaluation given by Mr. Kriger, a motion was made by Sharon Varner, seconded and carried that views will not be defined or written into the revised CC&R’s. Robert Fertig, Marilyn Goebel, June Smith, Sharon Varner, Peter Young and Mario Zanelli voted for and Hillard Tavrow voted against.

Mr. Kriger agreed to compose the section for the CC&R’s referring to trees with attention given to future planting, encroachment, and debris as well as health and safety issues.

Manager’s Report:

AUDITORIUM ROOF: Mr. Coats and Mario are still working to obtain quotes for the necessary repairs.
WATER FOUNTAIN REPLACEMENT: A bottled water drinking fountain has been placed next to rooms 3 and 4 rather than repairing or replacing the original fountain.
MORE DAMAGE AND CLEAN UP IN THE CENTER: The winds and rain of the recent storms created more havoc and required clean up.
OFFICE WINDOW INSTALLATION: Because of the rain, the date for installing the new window has been postponed until January 12, 2008.
DIVERTING THE WATER AT THE FRONT DOOR: The recent storms have made it clear that the original proposal for correcting the water problem would not be adequate. Mario Zanelli presented an alternative approach that would construct a covering over the entrance. This added extension of the roof would protect the entire entry from the North walkway to the entrance doors. More information, including cost projections, will be obtained and presented to the Board for consideration. A drawing of this proposal is posted outside the office.
UPCOMING ELECTION OF NEW BOARD MEMBERS: Dates and times for mailing ballots, special meeting and annual meeting were provided to the Board members.
DELINQUENT ASSESSMENTS: There are 32 outstanding assessments that are being addressed and may need to be submitted to attorney for collections.

Treasurer’s Report was given by Hillard Tavrow. Expenses for the first 3 months of this fiscal year are approximately $5,000 under budget. We have between $30,000 and $40,000 available for the maintenance, repairs and upgrades being considered.

Architectural Committee Report. The regular report was postponed until after the committee meets on January 9, 2008. Mario reported that several months ago a gazebo was blown into a neighbors yard at a home on Lomica. He and Jerry have volunteered to return it to the correct location.

Special meeting of the Board of Directors scheduled. January 15, 2008 at 9:30 a.m. there will be a meeting to continue the work on the CC&R’s, By-Laws and Rules and Regulations. Time and place will be posted as usual.

The meeting was adjourned at 10:50 a.m. to be followed by an Appeal and an Executive Session.

Minutes submitted by Secretary, June Smith

BOARD OF DIRECTORS MEETING MINUTES

Seven Oaks Community Homeowner Association

Special Meeting November 30, 2007

Board Members present: Marilyn Goebel, June Smith, Hillard Tavrow, Sharon Varner, Peter Young and Mario Zanelli. Absent: Robert Fertig

Meeting was called to order at 9:07 and begun with Pledge of Allegiance to the flag.

Marilyn Goebel, President, welcomes homeowners and reminds members of Speaker’s Request Forms.

Minutes of the November 13, 2007 meeting were unanimously ratified as approved.

Member participation was moved to the beginning of the meeting.
Audrey Siler asked about the enforcement of Paragraph 28 of the CC&R’s.

Revision proposals for the CC&R’s were discussed as scheduled.

Mr. Jim Starkey, the Chairman of the Oaks North Architectural Committee, attended the meeting. He provided copies of their Architectural Committee guidelines relating to trees that have been applied successfully in their community for the past years.

Jerry Coats requested authorization to correct the inadequate drainage at the entrance to the Center. Motion was made and unanimously approved giving Jerry Coats and Mario Zanelli approval to proceed with this project for a cost not to exceed $2,000.

The meeting was adjourned at 10:50 a.m.

Minutes submitted by Secretary, June Smith

BOARD OF DIRECTORS MEETING MINUTES
Seven Oaks Community Homeowner Association
October 9, 2007

Board Members Present: Marilyn Goebel, June Smith, Hillard Tavrow, Peter Young, Sharon Varner and Mario Zanelli. Member absent: Robert Fertig

Meeting was convened at 9:00 a.m. and begun with the Pledge of Allegiance to the flag.

Marilyn Goebel, President, welcomes homeowners and reminds members of Speaker’s Request Forms and available nametags.

Minutes of the September 24, 2007, Special meeting were ratified as approved unanimously.

Manager’s Report given by Jerry Coats

1. Price quotes have been received for re-roofing the Auditorium. Photos were distributed showing condition of the roof after years of patch repair and previous attempts to eliminate leaks. Quotes received at this time range from $17,780 to $22,313 for basic replacement.
2. It is being suggested we consider replacing some of the grass at the center with ground cover that requires less water and maintenance. Current landscaping costs are approximately $30,000 per year. More information about this savings will be forthcoming.
3. City Water District has been contacted regarding maintenance and water usage for the medium of Bernardo Oaks Drive. Call to be returned.
4. Clarification about the use of assessment in reserve account was given as is stated in the Civil Code 1366 and 1366.1 and paragraph 8 in the CC&R’s.
5. Reminder that Nominating Committee is to be appointed.

Unwanted Avon catalogs. Marilyn Goebel has reported possible safety hazard caused by the many catalogs that are being left on the sidewalks and in the streets. It is suggested that anyone not wanting the catalogs should call the number on the catalog to have their address removed from the delivery area.

Board positions appointed: Peter Young made the motion to appoint June Smith as Secretary and Robert Fertig as Architectural Liaison. The motion was seconded and passed unanimously.

Treasurer’s Report given by Hillard Tavrow. The Balance Sheet shows that we are on Budget for the month of December. This month is the end of the fiscal year and we are close to the Budget Summary prepared for the assessment information. Also, after contacting the booking service it looks as though we have a little more in reserve than previously reported.

Architectural Committee Report by Mario Zanelli. We are asking anyone with an issue regarding a perceived CC&R violation to contact his or her neighbor in an effort to resolve the problem before filing a Review Request form with the committee. Also, underage resident violations are being addressed as they are reported.

Myron Smith, resident, reported on illegal activities: The Board has received a letter written by Mr. Smith with 22 co-signatures regarding the severity of the disturbances at a home on Obispo Rd. The issue involves an underage man staying in the grandparent’s home while they are on vacation. There have been numerous violations during his stay. Marilyn Goebel reported that the owner of the property, who lives out of state, has been contacted, as well as the renters, and the proper authorities. Verdelle Kruger brought a letter signed by the underage violator saying he will not be returning to this address.

DeAnna Manley, resident, reported on continuing disturbance. It is believed that there are still underage tenants creating a disturbance at a house on Nacido Rd. Neither the office nor the Architectural Committee have any record of a report being filed since the mediation that was to have corrected the problem. This report will be investigated.

Upgrading the key system for the new entrance. Mario Zanelli reported that the cost to install a new system for all the doors at the Center would be approximately $17,000. Motion was made and passed to not incur this expense at this time. The new entry will be wired with conduits that would accommodate a new system being installed in the future.

Fall Festival Report given by Sharon Varner. Preparations for the November 3rd Festival are progressing. There are 30 tables reserved with 2 on a waiting list. There will be two outside vendors providing food and beverage.

Proposed survey. Initial preparation for a survey to acquaint the Board with the preferences of the community has been drafted. Because this undertaking will require considerable time for discussion, a motion was made and passed to move this item to a future meeting.

Tree to be replaced at the South end of parking lot. Jerry Coats was authorized to look into the purchase of one or two trees to replace the Eucalyptus that had to be removed last June. He advised that it is possible to purchase a 24” or 36” box tree for approximately $300 each and that these trees could be planted by our own gardening staff. A Camphor tree, the type of tree in front of the Center, was suggested.

Fees, fines and procedure for unresolved violations. Work is still continuing on this item. There was a motion and it was agreed to move this item to a future meeting.

Date for Town Hall Meeting changed. Speaker from the R. B. Historical Society has been scheduled to speak at the next meeting. In order for the information to be in the SON and delivered to homeowners prior to the event, the date of this event will be changed. (Note: Speaker on the history of Rancho Bernardo rescheduled for Nov. 7.)

Section 28 of the CC&R’s was reconsidered. A few changes to the proposed wording for this section, which describes the criteria and maintenance of a view, were suggested and will be made prior to finalizing the draft.

Section 40 of the CC&R’s. Due to the limited time remaining for the meeting, discussion of Section 40 was delayed until the next meeting.

The meeting was adjourned at 11:10 a.m. with an Executive Session to follow.

Minutes submitted by Secretary, June Smith

Members present: Marilyn Goebel, Sharon Varner, Peter Young, Hillard Tavrow, Mario Zanelli, June Smith, and Robert Fertig

She noted that name tags are available in the back of the room for attendees to get to know each other. Also, that there are request forms on the same table for anyone who wishes to speak during the meeting.

1. Minutes of the August 30, 2007 and September 11, 2007 Board Meetings had been previously approved by e-mail and phone. The Board Members unanimously ratified said approval.

2. Robert Fertig was introduced as the new Board Member. He has been appointed by the Board to fill the remainder of the term of Cecilia Taylor.

3. Discussion was reopened to consider the request of the R.B. Arts Association to have an Art Show at the Center. Concerns were expressed about using the Center for a “commercial” venture as well as insurance liability issues. A motion was made, seconded and unanimously passed, to deny the request.

A letter from Sharon Wellington on behalf of the Rancho Bernardo Historicl Society was read by Marilyn Goebel. As part of their membership drive, Tom Cook would like to speak at our October 29th Town Hall meeting about the History of Rancho Bernardo and Seven Oaks. Several members attending the meeting expressed interest. A motion was made, seconded and unanimously passed to invite Mr. Cook to speak at the next Town Hall meeting.

4. June Smith gave a report on the work she and Hillard Tavrow have been doing on the issue of Fines, Fees and Procedures. There was some discussion and it was determined that more study is required. This topic will be addressed again at the next meeting..

5. The meeting then moved to the discussion of CC&Rs. Marilyn Goebel read her suggested wording for sections 12 (Age Restrictions), 31 (Encroaching Plants), 32 (Utility Areas), 39 (Vehicle Parking), 41 (Notice of Violations), 42 (Decisions by A.C.) and 51 (Amendments) and these were agreed to by the Board. Suggestions for additional changes were made for sections 5 (Architectural Committee and 23 (Antennae, etc.). It was suggested that Section 33 (Signs) should be moved to the Rules & Regulations.

Members attending the meeting as well as Board Members participated in this discussion.

Homeowner, Dolph Hatcher asked for the Board’s assistance in getting a left turn signal for the North/South traffic flow on Bernardo Center Drive and Rancho Bernardo Rd as they have done for the East/West flow of traffic on Rancho Bernardo Rd at that intersection Marilyn Goebel offered to make the necessary phone call.

Members Present: Marilyn Goebel, Sharon Varner, Peter Young, Mario Zanelli, Hillard Tavrow, June Smith

Marilyn welcomed the members and asked them to complete speaker request forms if they wished to address the Board.

The Pledge of Allegiance was given and a minute of silence observed to commemorate September the 11^th, 2001

Minutes of the 8/14/07 meeting were approved. Minutes for the 8/30/2007 meeting will be sent to the Board members for e-mail approval and ratified at the next meeting.

Correction suggested for the 7/10/2007 meeting minutes to include acceptance of the bid for the new door proposal from “Cal Door”. It was agreed unanimously that this item should have been reported in those minutes.

Manager’s Report given by Jerry Coates. Jerry has been checking into getting a sound system with lapel microphones to help with hearing problems at the Board Meetings. Motion made, seconded and passed unanimously to have Jerry purchase a system up to a cost of $1,000. Board members made suggestions regarding a survey for feedback from the community and further discussions will be held.

Treasurer’s Report given by Hillard Tavrow. Hillard reported that next years insurance is paid this year as we are on a cash accounting system. This distorts the budget and he would like to have this cost reflected differently in the future. He will work with Jerry Coates on that for next year. The Budget was unanimously approved.

Mario Zanelli gave a presentation for a new automated card key system along with an estimate of the cost for changing over all 3 entry doors. He suggested that if we plan to upgrade the current card entry system it would be more economical and efficient to install it while we are constructing the new entrance. Mario asked for direction from the Board before he spends additional time pursuing information and bids. A motion was made and passed for him to continue. Marilyn, Mario, Peter, June and Sharon voted in favor. Hillard voted against.

Marilyn Goebel announced that donations for the new doors had reached $11,888.51 as of this week.

Sue Wahl, owner/resident, asked questions about problems with sidewalk cracks, etc. Answer: Jerry Coates stated that the City will only respond to complaints, “one on one” and must be contacted by the homeowners, directly. Jerry said that the City plans to do work on streets and sidewalks in 2008. It was suggested that the appropriate phone number be put in the S-O-N for residents to contact the City with complaints and issues.

Sue also asked if the Architectural Committee had implemented any of the plans for the committee to be more supportive and informative as June Smith suggested at the first meeting of this Board earlier this year.

Cammy Wesson-Cohen discussed the Garden Club resources and offered to provide information to be placed in the packet for “Welcome to Seven Oaks” and in the S-O-N.

This offer was welcomed as the type of information we would like to provide to members.

Architectural Committer Report given by Mario Zanelli: The Architectural Committee has reduced the number of active issues to be resolved to about 14 “little problems”.

Mario notes that the City has free trees for planting on City property and we can contact Brian Maienschein’s office to make a request that Seven Oaks be included.

Marilyn Goebel read a letter from the R.B. Art Association, requesting approval to hold an Art show at the center. Several members spoke against and in favor of allowing an art show. Concern was expressed that it would open us up to many other “commercial” requests to use the center. It was also suggested that the show could be held on the lawn on the same day as the Fall Festival and that it could draw more people in to the Festival. June Smith makes a motion to table further discussion for now and it was passed, unanimously.

Fall Festival progress report was given by Sharon Varner. The date for the Festival has been changed to November 3, 2007, due to a conflict with the Rancho Bernardo Emergency Preparedness Program. Cost of tables for members to display and sell crafts will be $5. Naomi Golub will coordinate all activities with the exception of the food. Sharon spoke with an owner who owns an Italian Ice venture. She offered to coordinate the food for the Festival and would like to also sell her Italian Ice. Jerry commented on the insurance exposure to us. We will re-consider our options for food. Further discussion needed.

Due to time restraints, it was agreed that discussion of Fines & Fees and CC&R’s will be postponed and a special meeting scheduled to continue this work.

Helene Johnson, owner/resident, asked to have a change in the CC&Rs to read “resident only” for the purpose use of the center facilities.

Lloyd Henderson, owner/resident asked who is keeping the minutes and timeliness of them. Answer: Responsibility is temporarily being shared by Peter Young and June Smith.

Lloyd also asked if we were planning to install a security gate and overhead trellis at the new entrance. Answer: There has been no discussion about those items since Mario first included them in his rendering of a proposed new entrance.

Seven Oaks Community Center

Special Meeting

August 30, 2007

Board Members present: Marilyn Goebel, June Smith, Hillard Tavrow, Sharon Varner, Mario Zanelli and Peter Young

Meeting called to order by Marilyn Goebel at 7 P.M.

Announcement by Marilyn Goebel, President, that in response to requests of members attending the Board Meetings, we are checking into obtaining lapel microphones for the Board Members so that the meeting attendees hear more easily, what is being said by the Board members. Manager, Jerry Coats is researching the cost of appropriate equipment.

The Board members were introduced to the meeting attendees by Marilyn.

Marilyn announced that Cecilia Taylor has resigned from the Board but fortunately, has agreed to continue to maintain the web site for us. Anyone who would like to put forth their name or that of another resident of Seven Oaks, should do so. We already have several names for this position and there will be openings in March, 2008, as well.

It was announced that The Fall Festival will be held on Saturday. October 20, 2007, at the Center. Naomi Golub has offered again, to chair all the activities with the exception of FOOD. We would like to hear from “willing workers” who wish to help with the Festival. (Note: The date of the Fall Festival has been changed to November 3^rd)

CC&R’s: Possible revision to the following Items were discussed:

Item #13, Renters Property

Item #23, Antenna, Dishes, and Other Communication Equipment

Item #33, Signs

Item #35, Farm or Wild Animals

Item #40, Copies of Governing Documents to New Residents

Roof & House Paint Colors: Discussion of the possibility of having pre-approved colors, which would not be all inclusive of allowable colors, but would be a pallet of colors which, if used, would not require prior approval of the Architectural Committee. Having pre-approved colors will cut down on paper work for both the homeowners and the Architectural Committee.

Required documentation for rental property (CC&R’s Item #13): Sally Mills (Owner/landlord) spoke in support of placing responsibility for this documentation directly on the homeowner and not any other agent.

Newsletter: Color vs. Black and White.

Mort Lichtman (Owner) spoke in support of continuing with color for the newsletter and encouraged the Board to vote in favor of same.

Hillard Tavrow (Board Member) spoke against continuing with color due to the additional cost.

Marilyn Goebel (Board Member) pointed out that the additional cost of $5,000 plus calculates out at $2.74 per homeowner, per year. Also, that there are other factors to consider that do now, and could reduce the cost.

Peter Young read an article entitled “Color Matters” that Marilyn found on the internet which documents research supporting the importance of color for retention and absorption. He then spoke in favor of color stating that he believes color is not only more appealing but is more likely to be recognizable from the black and white “junk mail” we all received every day. .

Peter Young made a motion to continue printing the SON in color. The motion was carried with Marilyn Goebel, Mario Zanelli, Peter Young, June Smith and Sharon Varner in favor of color and Hillard Tavrow opposed..

Appeal of Architectural Committee decision by Verdelle Krueger regarding purported claim that trees on property directly behind and adjacent to her property are too tall. The entire Board had previously visited Verdelle’s property to observe the issue first hand.

Audrey Siler and Al Villareal (owners) commented regarding the tree issues.

Mario Zanelli made the motion to deny the appeal based on the fact that the trees do not currently block a view. The Board voted to deny the appeal with Marilyn Goebel, Mario Zanelli, Peter Young, June Smith and Sharon Varner in favor of denying the appeal and Hillard Tavrow opposed.

Mario volunteered to talk to Verdelle and make suggestions to her regarding the issue and how to approach the new owner when the trees do become tall enough to interfere with her view.

Meeting was adjourned at 8:20 p.m.

Respectfully Submitted by Peter Young, Acting Secretary

Jerry Coats requested authorization to correct the inadequate drainage at the entrance to the Center. Motion was made and unanimously approved giving Jerry Coats and Mario Zanelli approval to proceed with this project for a cost not to exceed $2,000.

The meeting was adjourned at 10:50 a.m.

7 Oaks Community Homeowner Association

Marilyn Goebel, President, welcomes homeowners