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Seven Oaks Community Center,
Inc. Rules
and Regulations Version 1 Approved
by the Seven Oaks Board of Directors September 8,
2009
The following Seven Oaks Rules and Regulations were approved by vote of the Seven
Oaks Board of Directors at their regular meeting September 8, 2009 and are herewith submitted to the Seven Oaks Membership.
These Rules and Regulations replace any other document relating to Rules & Regulations. Any
questions should be in writing to the Board of Directors and dropped off or mailed to the Seven Oaks Community Center. Board of Directors
Seven Oaks Community
Center, Inc.
16789 Bernardo Oaks Drive
San Diego CA 92128
(this internet copy, while updated is not an official
copy each member will be supplied with a hard copy of the most recent Rules and Regulations) Contents:
Seven Oaks Rules and Regulations – (known
as R&R throughout the document)
1) Control Documents
2) Use of Community Center
3) General
Use of the Facilities
4) Auditorium, Clubs and Meeting Rooms
5) Exercise Room
6) Food Assembly
Room (Kitchen)
7) Pets
8) Swimming Pool and Spa Rules
9) Guests
10) Publication of
the Newsletter
11) Entries on the Seven Oaks Internet Web Site
12) Architectural Committee Procedures
13) Membership Voting and Ballot Processing
1) Control Documents
a) All additions, deletions or corrections to
the R&R must be approved by the Board of Directors and noted in the minutes of the Board meeting.
b) The
Manager and the Secretary are responsible for keeping the R&R updated.
c) Each page of the R&R is
to have the Version #, the date of the Board meeting when that page was approved and the page number.
d) Each
member of the Board is to be supplied with an updated copy of the R&R.
e) Current copies of the R&Rs
are to be available in the Center’s Office for all residents and owners in Seven Oaks.
2) Use
of the Community Center
All Community Center facilities are used at the
USER’s own risk. No one under 18 years of age is allowed to enter or use the facilities.
3)
General Use of the Facilities
a) The Community Center will not be used for any purpose in violation
of any applicable laws, governing documents or the Community Center rules and Policies. It is expected that each person
using these facilities will conform to the rules of good and reasonable conduct. Gambling, rough or boisterous conducts,
personal assault, use of loud profane and abusive language are all prohibited.
b) Use of the facilities is
for social, recreational, educational, cultural or civic purposes. No one may use the facilities to promote commercialism,
political issues or religion.
c) Before using any equipment, users shall familiarize themselves with the operation
of the equipment . Available safety devices and/or materials should be used.
d) Requests by Residents for
variance in hours for use of the Auditorium, meeting rooms or other facilities shall be submitted to the Manager at least
30 days prior to the scheduled event. Both a signed Seven Oaks Release Agreement and a Certificate of Liability Insurance
is required of all catering services. Catering services are required to provide Workers Compensation Insurance for employees
performing services at the Seven Oaks Community Center. Any cancellations must be made in writing at least ten (10)
days prior to the scheduled activity. With less than 10 days written notice there will be a cancellation fee according
to the fee schedule.
e) Consumption of alcoholic beverages in the Community Center is prohibited.
Exception: When the Board authorizes the Manager to approve a specific request.
f) No smoking is permitted
inside the Community Center or with 25 feet of any entrance to the Community Center.
g) The Community Center
is for the exclusive use of Residents and their guests. (Specific exceptions exist for certain clubs such as Playgoers,
Travelers and Shuffleboard, Bridge, etc.) Club Members and organizations should fully communicate the pertinent rules of the
Community Center to their guests and will be held responsible for observance of these rules by their guests.
h) Motorized
transportation allowed within the Community Center is limited to:
1. Motorized wheelchairs and
scooters
2. Small motorized vehicles designed for a handicapped individual.
i) Upon
written complaint from any Resident regarding a violation of the Operating Rules, or upon its own initiative, the Board of
Directors will consider the complaint and take appropriate action, after written notice to the member involved in conformance
with the governing documents and applicable laws. If the complaint is sustained, the Board of Directors may take such
action, as it shall deem appropriate. Repeated violation of the Rules by a Resident may cause the Board of Directors
to suspend the rights of said Resident to use of the Community Center, for such time and specific terms, as it shall deem
necessary as set forth in the governing documents. No suspension of the rights or privileges occurring under any of
the foregoing provisions shall excuse or release any Owner from payment of assessments to the Seven Oaks Community Center,
Inc.
4) Auditorium, Clubs and Meeting Rooms
a) Extension of closing hours
may be requested prior to an event. If approved, as hourly charge will be made to offset extraordinary services and
custodial costs.
b) A completed set-up form must be submitted to the office seven (7) days prior to the event.
Changes that result in set-up changes, addition or removal of furniture, once the set-up is complete, will necessitate additional
charges to the individual or organization. The hosting club or group is responsible for and required to pay cancellation
fees, damages and related fees. Our insurance requires us to restrict movement of furniture and equipment to Community
Center staff.
c) Clubs and groups using the facilities of the Community Center shall give priority to Seven
Oaks Residents.
d) When an unusual request for use of the Community Center’s facilities is received,
the Manager will make a recommendation to the Board of Directors. See Fee Schedule
e) Schedule of applicable
fees for use of the auditorium is available on request from the Seven Oaks office,
f) It is the responsibility
of the Club or group that includes non-resident members and/or guests to provide entry to the Community Center by providing
a Host at all open entrance doors. The Club or group hosting a meeting or event is also responsible for each guest to
sign the Community Center Sign-in Sheet (available at the office.) The Office Manager must retain the sign-in sheets.
The Host(s) must close all open entrance doors to the Community Center when the event begins.
5)
Exercise Room
a) No guest are allowed in the Exercise Room
b) No attendant is on
duty and people are responsible for their own safety.
c) Everyone using the exercise equipment is responsible
for knowing how to use various machines. Office Staff is available to explain how to correctly use the machines.
d) Anyone with a health problem should check with his or her doctor before using the exercise equipment.
e) Appropriate
shoes and clothing must be worn.
f) Wet swim wear is not allowed.
g) You must provide your
own towel to wipe off any moisture when you finish using each machine.
h) Be considerate of others waiting
to use the equipment.
i) No animals are allowed except service dogs.
6) Food Assembly
Room (Kitchen)
a) Use the kitchen at your own risk.
b) No guests are allowed in the
food assembly area.
c) There is no stove, oven or cook top in the kitchen; heating and cooking of food is
not allowed. The kitchen is for food assembly and preparation only.
d) Use of the Kitchen requires advance
approval by the Manager.
7) Pets
No Dogs other than
service dogs shall be walked in the Common Areas of the Community Center, which includes the adjacent green belts.
8)
Swimming Pool and Spa Rules
a) No guest under 18 years of age is allowed to enter the pool or spa.
b) There is no lifeguard on duty! Seven oaks Residents and their guests use these facilities at their own
risk. Guests must be accompanied by a Seven Oaks resident and must sign a Release before using the pool and/or spa.
Sponsoring residents are responsible for their guests including conduct and safety.
c) All members and guests
are expected to behave in a responsible and courteous manner while in the pool or spa. No roughhousing, diving, jumping
or running is allowed.
d) Swimmers are required to wear robes or other appropriate covering and footwear when
visiting the Community Center. Footwear should be worn between the locker rooms and pool or spa. Swim wear is
restricted to the pool and spa area. For your safety, dry before leaving the pool area.
e) People with
health problems must check with their doctor before using the pool and/or spa. Anyone who is incontinent must stay out
of the pool and/or spa. Anyone having an infection or body condition that may be offensive to others should not use
the pool and/or spa.
f) Anyone using the pool and spa must shower at our facility before entering.
g) No
food is permitted in the pool or spa area. Drinks must be inn plastic containers (no alcoholic beverages.) Use
towels or robes to protect patio furniture from oils and lotions.
h) Posted pool hours must be observed.
i) Swimming alone should be avoided, as a personal safety measure. Any individual without swimming skills
should be accompanied by a qualified swimmer.
j) Anyone with shoulder length or longer hair must use a bathing
cap or other suitable head covering when in the pool. Appropriate swim wear is required.
k) Two lanes
are reserved for lap swimmers. Users of the Lap Lanes are required to follow the posted Lap Lane Rules.
l) “Noodles”
and flotation vests are acceptable floating devices. Finis and snorkels may be used in pap lanes only. (Check with the
Manager for use of other flotation devices.)
m) Do not lean on, sit or swing on the rope use to make the lap
lanes.
n) No animals are allowed in the pool.
9) Guests
a) Seven
Oaks Community Center, Inc. has the right to refuse any guest access to the facilities.
b) Guests agree to
use the facilities at their own risk and must abide by all Operating Rules, Facility Rules and Pool Rules.
c) No
Guest under 18 years of age is allowed to enter the facilities.
d) Guest participation activities are as follows:
1. Club meetings (Travelers, Playgoers, etc.)
2. Dances
3. Luncheons
4. Auditorium Events
5. Other Board approved events.
6. Guest
participation is NOT permitted at Ceramics, Wood Shop, Stained Glass and Exercise, etc. (Check with the office for a complete
list.)
e) Residents are responsible for their guests’ conduct and safety.
10)
Publication of the Newsletter
a) The Manager and Editor are responsible for all content, printing
and distribution of the newsletter, subject to advice and consent of the board. The 12th of the month is ordinarily
the deadline for material to be submitted for the news letter.
b) As a general policy, no political advocacy
shall be allowed in the newsletter.
11) Entries on the Seven Oaks Internet Web Site
a)
The Manager is responsible for the content of the Seven Oaks web site.
b) If the Manager objects to
a Board member’s request or any other member’s requested addition to the Seven Oaks web site, that request will
then require Board approval.
c) As a general policy, no political advocacy shall be allowed on the Seven Oaks
web site.
12) Architectural Committee Procedures
a) At least two members
of the committee must together make all investigations of complaints regarding the violation of the CC&R’s.
b) In
order to establish that a nonconformance has occurred, at least two of the committee members that together made the investigation
must agree on the specific violation.
c) All notices of nonconformance sent to owners must contain a listing
of fines and a description of the possible appeal procedures.
d) Since an appeal can be made to the Board,
members of the Board should investigate a complaint only when it is decided that the majority of the Board together will review
the site of the complaint.
13) Membership Voting and Ballot Processing
a) All
questions relating to voting and ballot processing must be decided by the Inspector of Elections.
b) Members
of the Board of Directors, Staff and regular members shall comply with all voting and balloting procedures as set forth in
(Civil Code 1363.03 par. 4-F.)
c) If someone did not receive a ballot, he/she will have to contact the Inspector
of Elections.
d) If a member is unable (handicapped) to perform the task of returning his/her ballot, the
inspector of Elections is to be notified and to determine how to handle the situation.
e) No exceptions to
these rules can be made without the approval in writing of the Inspector of Elections.
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