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Seven Oaks Community Center, Inc. Rules and Regulations Version 1 Approved by the Seven Oaks Board of Directors September 8, 2009
The following Seven Oaks Rules and Regulations were approved
by vote of the Seven Oaks Board of Directors at their regular meeting September 8, 2009 and are herewith submitted to
the Seven Oaks Membership.
These Rules and Regulations replace any other document relating to Rules
& Regulations. Any questions should be in writing to the Board of Directors and dropped off or mailed to the Seven
Oaks Community Center. Board of Directors Seven Oaks Community Center, Inc. 16789 Bernardo Oaks Drive San Diego CA 92128 Contents:
Seven Oaks Rules and Regulations – (known as R&R
throughout the document)
1) Control Documents
2) Use of Community Center
3) General Use of the
Facilities
4) Auditorium, Clubs and Meeting Rooms
5) Exercise Room
6) Food Assembly Room (Kitchen)
7) Pets
8) Swimming Pool and Spa Rules
9) Guests
10) Publication of the Newsletter
11) Entries on the Seven Oaks Internet Web Site
12) Architectural Committee Procedures
13) Membership
Voting and Ballot Processing
1)
Control Documents
a) All additions, deletions or corrections to the R&R must be approved by the
Board of Directors and noted in the minutes of the Board meeting.
b) The Manager and the Secretary are responsible
for keeping the R&R updated.
c) Each page of the R&R is to have the Version #, the date of the Board
meeting when that page was approved and the page number.
d) Each member of the Board is to be supplied with
an updated copy of the R&R.
e) Current copies of the R&Rs are to be available in the Center’s
Office for all residents and owners in Seven Oaks.
2) Use of the Community Center
All Community Center facilities are used at the USER’s own risk. No one under 18 years of age is allowed to enter or
use the facilities.
3) General Use of the Facilities
a) The Community Center
will not be used for any purpose in violation of any applicable laws, governing documents or the Community Center rules and
Policies. It is expected that each person using these facilities will conform to the rules of good and reasonable conduct.
Gambling, rough or boisterous conducts, personal assault, use of loud profane and abusive language are all prohibited.
b) Use of the facilities is for social, recreational, educational, cultural or civic purposes. No one may
use the facilities to promote commercialism, political issues or religion.
c) Before using any equipment,
users shall familiarize themselves with the operation of the equipment . Available safety devices and/or materials should
be used.
d) Requests by Residents for variance in hours for use of the Auditorium, meeting rooms or other
facilities shall be submitted to the Manager at least 30 days prior to the scheduled event. Both a signed Seven Oaks
Release Agreement and a Certificate of Liability Insurance is required of all catering services. Catering services are
required to provide Workers Compensation Insurance for employees performing services at the Seven Oaks Community Center.
Any cancellations must be made in writing at least ten (10) days prior to the scheduled activity. With less than 10
days written notice there will be a cancellation fee according to the fee schedule.
e) Consumption
of alcoholic beverages in the Community Center is prohibited. Exception: When the Board authorizes the Manager to approve
a specific request.
f) No smoking is permitted inside the Community Center or with 25 feet of any entrance
to the Community Center.
g) The Community Center is for the exclusive use of Residents and their guests.
(Specific exceptions exist for certain clubs such as Playgoers, Travelers and Shuffleboard, Bridge, etc.) Club Members and
organizations should fully communicate the pertinent rules of the Community Center to their guests and will be held responsible
for observance of these rules by their guests.
h) Motorized transportation allowed within the Community Center
is limited to:
1. Motorized wheelchairs and scooters
2. Small motorized
vehicles designed for a handicapped individual.
i) Upon written complaint from any Resident regarding a violation
of the Operating Rules, or upon its own initiative, the Board of Directors will consider the complaint and take appropriate
action, after written notice to the member involved in conformance with the governing documents and applicable laws.
If the complaint is sustained, the Board of Directors may take such action, as it shall deem appropriate. Repeated violation
of the Rules by a Resident may cause the Board of Directors to suspend the rights of said Resident to use of the Community
Center, for such time and specific terms, as it shall deem necessary as set forth in the governing documents. No suspension
of the rights or privileges occurring under any of the foregoing provisions shall excuse or release any Owner from payment
of assessments to the Seven Oaks Community Center, Inc.
4) Auditorium, Clubs and Meeting Rooms
a) Extension of closing hours may be requested prior to an event. If approved, as hourly charge
will be made to offset extraordinary services and custodial costs.
b) A completed set-up form must be submitted
to the office seven (7) days prior to the event. Changes that result in set-up changes, addition or removal of furniture,
once the set-up is complete, will necessitate additional charges to the individual or organization. The hosting club
or group is responsible for and required to pay cancellation fees, damages and related fees. Our insurance requires
us to restrict movement of furniture and equipment to Community Center staff.
c) Clubs and groups using the
facilities of the Community Center shall give priority to Seven Oaks Residents.
d) When an unusual request
for use of the Community Center’s facilities is received, the Manager will make a recommendation to the Board of Directors.
See Fee Schedule
e) Schedule of applicable fees for use of the auditorium is available on request from the
Seven Oaks office,
f) It is the responsibility of the Club or group that includes non-resident members and/or
guests to provide entry to the Community Center by providing a Host at all open entrance doors. The Club or group hosting
a meeting or event is also responsible for each guest to sign the Community Center Sign-in Sheet (available at the office.)
The Office Manager must retain the sign-in sheets. The Host(s) must close all open entrance doors to the Community Center
when the event begins.
5) Exercise Room
a) No guest are allowed in the Exercise
Room
b) No attendant is on duty and people are responsible for their own safety.
c) Everyone
using the exercise equipment is responsible for knowing how to use various machines. Office Staff is available to explain
how to correctly use the machines.
d) Anyone with a health problem should check with his or her doctor before
using the exercise equipment.
e) Appropriate shoes and clothing must be worn.
f) Wet swim
wear is not allowed.
g) You must provide your own towel to wipe off any moisture when you finish using each
machine.
h) Be considerate of others waiting to use the equipment.
i) No animals are allowed
except service dogs.
6) Food Assembly Room (Kitchen)
a) Use the kitchen
at your own risk.
b) No guests are allowed in the food assembly area.
c) There is no stove,
oven or cook top in the kitchen; heating and cooking of food is not allowed. The kitchen is for food assembly and preparation
only.
d) Use of the Kitchen requires advance approval by the Manager.
7) Pets
No Dogs other than service dogs shall be walked in the Common Areas of the Community
Center, which includes the adjacent green belts.
8) Swimming Pool and Spa Rules
a)
No guest under 18 years of age is allowed to enter the pool or spa.
b) There is no lifeguard on duty!
Seven oaks Residents and their guests use these facilities at their own risk. Guests must be accompanied by a Seven
Oaks resident and must sign a Release before using the pool and/or spa. Sponsoring residents are responsible for their
guests including conduct and safety.
c) All members and guests are expected to behave in a responsible and
courteous manner while in the pool or spa. No roughhousing, diving, jumping or running is allowed.
d) Swimmers
are required to wear robes or other appropriate covering and footwear when visiting the Community Center. Footwear should
be worn between the locker rooms and pool or spa. Swim wear is restricted to the pool and spa area. For your safety,
dry before leaving the pool area.
e) People with health problems must check with their doctor before using
the pool and/or spa. Anyone who is incontinent must stay out of the pool and/or spa. Anyone having an infection
or body condition that may be offensive to others should not use the pool and/or spa.
f) Anyone using the
pool and spa must shower at our facility before entering.
g) No food is permitted in the pool or spa area.
Drinks must be inn plastic containers (no alcoholic beverages.) Use towels or robes to protect patio furniture from
oils and lotions.
h) Posted pool hours must be observed.
i) Swimming alone should be avoided,
as a personal safety measure. Any individual without swimming skills should be accompanied by a qualified swimmer.
j) Anyone with shoulder length or longer hair must use a bathing cap or other suitable head covering when in
the pool. Appropriate swim wear is required.
k) Two lanes are reserved for lap swimmers. Users
of the Lap Lanes are required to follow the posted Lap Lane Rules.
l) “Noodles” and flotation
vests are acceptable floating devices. Finis and snorkels may be used in pap lanes only. (Check with the Manager for
use of other flotation devices.)
m) Do not lean on, sit or swing on the rope use to make the lap lanes.
n) No animals are allowed in the pool.
9) Guests
a) Seven Oaks
Community Center, Inc. has the right to refuse any guest access to the facilities.
b) Guests agree to use
the facilities at their own risk and must abide by all Operating Rules, Facility Rules and Pool Rules.
c) No
Guest under 18 years of age is allowed to enter the facilities.
d) Guest participation activities are as follows:
1. Club meetings (Travelers, Playgoers, etc.)
2. Dances
3. Luncheons
4. Auditorium Events
5. Other Board approved events.
6. Guest
participation is NOT permitted at Ceramics, Wood Shop, Stained Glass and Exercise, etc. (Check with the office for a complete
list.)
e) Residents are responsible for their guests’ conduct and safety.
10)
Publication of the Newsletter
a) The Manager and Editor are responsible for all content, printing
and distribution of the newsletter, subject to advice and consent of the board. The 12th of the month is ordinarily
the deadline for material to be submitted for the news letter.
b) As a general policy, no political advocacy
shall be allowed in the newsletter.
11) Entries on the Seven Oaks Internet Web Site
a)
The Manager is responsible for the content of the Seven Oaks web site.
b) If the Manager objects to
a Board member’s request or any other member’s requested addition to the Seven Oaks web site, that request will
then require Board approval.
c) As a general policy, no political advocacy shall be allowed on the Seven Oaks
web site.
12) Architectural Committee Procedures
a) At least two members
of the committee must together make all investigations of complaints regarding the violation of the CC&R’s.
b) In
order to establish that a nonconformance has occurred, at least two of the committee members that together made the investigation
must agree on the specific violation.
c) All notices of nonconformance sent to owners must contain a listing
of fines and a description of the possible appeal procedures.
d) Since an appeal can be made to the Board,
members of the Board should investigate a complaint only when it is decided that the majority of the Board together will review
the site of the complaint.
13) Membership Voting and Ballot Processing
a) All
questions relating to voting and ballot processing must be decided by the Inspector of Elections.
b) Members
of the Board of Directors, Staff and regular members shall comply with all voting and balloting procedures as set forth in
(Civil Code 1363.03 par. 4-F.)
c) If someone did not receive a ballot, he/she will have to contact the Inspector
of Elections.
d) If a member is unable (handicapped) to perform the task of returning his/her ballot, the
inspector of Elections is to be notified and to determine how to handle the situation.
e) No exceptions to
these rules can be made without the approval in writing of the Inspector of Elections.
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