Regular monthly meeting of the Seven Oaks Community Center board of directors was opened at 10:00 a.m. by President Earl Chinn in Rooms 3&4 of the Center.  Present: Mr. Chinn, Glen Vaughan, Richard Braun, Elaine Jeter, Linda Lambson, Joni Hoffman, Charles Williams, Manager Jerry Coats, and a number of members.  Mr. Chinn introduced the newest member of the board, director Charles Williams Ph.D., who was elected to replace Joe DeCanio.

Minutes of the July 14, 2009 meeting were read and approved with no additions or corrections. 

Manager’s Report:  Jerry Coats reported that inspectors called attention to gates that have been left open.  City ordinance and our insurance require that our pool be fenced, so it is of utmost importance that careful attention be paid to the gates, and they never be left unlocked.  We have received notice from Bill Spencer that he will leave his position as soon as a replacement is found.  Work continues on sprinkler heads and replacement of rotted wood in several places. 

Treasurer’s Report:  Richard Braun briefly reviewed our operating statement, showing that the reason it does not appear to be in balance is that capital expenses are included—these would not normally be included; this will be corrected in next year’s reports.  He noted that cash reserves of $240,000 require several bank accounts to be maintained in order to stay within the FDIC guarantee limits; some of these accounts, since we are near to the end of the year, are currently low, but they will be required when payments begin arriving for the 2009/10 assessments. 

Activities Liaison:  Joni Hoffman has set up a meeting with Jerry with regard to the volunteer recognition party.  More volunteers are welcome for the October 3 Fall Festival, and may contact the office or Joni directly.

Facilities Liaison:  Glen Vaughan reported that planning continues on the gardening activity; responses for a sauna not yet complete; a report should be available by September meeting.

Architecture Liaison:  Linda Lambson reported 4 old, 7 continuing, and 3 new investigations, with two fine-letters sent.  One item has been appealed to the board.

Seven Oaks Rules and Regulations:  These rules and regulations have been submitted by the office to the board for approval, and the board has had a month to review them.  It appears that the number of items to discuss is great enough that a special meeting of the Board will be required.  Glen Vaughan, second by Joni Hoffman; moved that discussion be tabled until such a meeting is set up.  Motion carried.

Use of E-Mail:  Glen Vaughan, seconded by Linda Lambson, moved that e-mail to the board for things of a personal and sensitive nature, such as minutes of closed sessions, be curtailed.  Motion passed with Elaine Jeter abstaining.

Satellite Dish Policy:  Glen Vaughan second by Mrs. Jeter, moved that the following proposed policy be distributed to the community for a vote: 

“The top of the satellite dish must not exceed a height greater than the peak of the roof and it must be attached to the house at a point away from the street.  If reception is diminished below an acceptable quality by following this policy, the homeowner and the Architectural Committee member shall reach a compromise that accommodates, as much as possible, community appearances.  Appeals taken to the Board of Directors are to be heard within three (3) business days.”

Motion carried. 

Mr. Vaughan suggested that the community may pay all or part of the expenses to reposition dishes placed inappropriately prior to the establishment of the above policy; that will need to be worked out later.

Members Questions and Comments:

Mario Zanelli spoke briefly about possible separation of condos in CC&Rs, and then told the audience that he knows he has been subject of abusive rumors that are not true; Mr. Zanelli has in the past contributed a great deal of extremely valuable professional time and effort, all pro bono (without pay), to our community.  Mgr. Jerry Coats concurred on the value of Mr. Zanelli’s contributions.

Geri Vellios had a question about the budget. 

Audrey Siler had a question about the Center’s entry; she also asked that birds and wildlife feeding should never be done because of rats and vermin; she asked this be in the S.O.N.

Adjournment was at 11:20 a.m., followed by an executive session concerning an appeal to an Architectural Committee decision.  The next regular meeting of the Board of Directors will be at 7:00 p.m., on Tuesday September 8, 2009, in Rooms 3 & 4 of the Center.

Respectfully submitted,

M. Elaine Jeter, Secretary