Minutes

Seven Oaks Community Association

Board Meeting, June 10, 2008

Regular meeting of the SOCA Board of Directors was called to order by President Marilyn Goebel at 9:00 a.m. in Rooms 3 & 4 at the Community Center, with a Pledge of Allegiance to the flag. Present: Marilyn Goebel, Richard Braun, Elaine Jeter, Hillard Tavrow, Mario Zanelli, Earl Chinn, and Sharon Varner. Architectural Committee Chm. Joe DeCanio and a number of members also attended the meeting.

Minutes: The minutes of May 13, 2008, were approved with one change: the time announced for the June meeting should have been 9:00 rather than 9:30 a.m., in order to conform with the current by-laws.

Goldstein litigation: During the past month, the directors, by written assent, decided not to pursue the Goldstein litigation to recover the remaining unreimbursed attorney’s fees. Elaine Jeter, seconded by Richard Braun, moved to ratify this action. Motion carried.

Member Input: Heather Pringle asked for a 60-day delay in bringing forth the recommendations of the informal ad-hoc member committee on “views” as addressed in the new CC&Rs. Because the Board does not anticipate sending the CC&Rs out for at least a month, or longer, Elaine Jeter, seconded by Richard Braun, moved that her request be tabled until next month’s meeting. Heather was assured that the CC&Rs can’t be sent out prior to the July meeting, and it appears that it will be later than July. Motion carried. Member Gene Wilson expressed concern about the cards that open the Center’s automatic doors. Member Verdelle Kruger was concerned about some of the local signage. 

Manager’s Report: Jerry Coats reported that resurfacing and striping of the parking lots is scheduled for Monday and Tuesday, June 30-July 1. He has upgraded sprinklers to drip, etc., where possible, and asked for the Board’s assistance in evaluating and suggesting landscaping changes, with an eye to water savings, as well as appearance. He noted problems with the heavy doors to Bldg. 3-4, plus other doors that need replacement. Jerry will make a proposed budget for this work, assisted by Mario Zanelli. The entrance addition is nearly finished, total cost about $13,000. Jerry also reiterated his warning about a local landscaping service that appears to be overcharging some residents. He asked that anyone needing landscaping should feel free to telephone the office for assistance in locating reliable contractors and landscape workers.

Treasurer’s Report: Hillard Tavrow reported that contracting our grounds services has saved some money; currently our building maintenance costs are over budget; probably some of these items should have been paid from reserve funds. Income is about $16,000 better than budget; total costs are about $27,000 less than budgeted. This is on a cash basis, and will change as the year progresses.

Architectural Committee: Joe DeCanio reported that a number of incidents have been reported with under-55 aged residents. 

By-Laws revision: The board of directors then spent an hour reviewing the proposed new by-laws. A number of potential changes were questioned by individual board members and will be submitted to the attorney for his opinion or clarification. This job was only about half-finished, and will be continued at the July meeting. 

Adjournment was at 11:00 a.m. The next regularly scheduled board meeting will be Tuesday, July 8, 2008, at 9:00 a.m. in Rooms A-B in the Community Center.

Respectfully submitted,

M. Elaine Jeter

Secretary

Minutes